Admin Executive

Key Responsibilities

• Office Management: Oversee general office administration and ensure the office is stocked with necessary supplies and that all equipment is well-maintained.
• Scheduling and Coordination: Manage executive calendars, coordinate meetings (including preparing agendas and minutes), and arrange travel and accommodation when required.
• Communication & Correspondence: Act as the primary point of contact for internal teams and external vendors/clients, handling phone calls, emails, and official letters with professionalism.
• Record Keeping: Organize and maintain accurate physical and digital records, files, and databases, handling confidential information with discretion.
• Finance & Procurement Support: Monitor office expenses, manage procurement of supplies, process invoices, raise purchase orders, and liaise with vendors.
• HR Assistance: Support human resources functions, including assisting with the onboarding process for new hires, managing leave records, and coordinating employee engagement activities or events.
• Problem-Solving: Proactively address administrative challenges and implement solutions to ensure uninterrupted operations.

Requirements and Qualifications

• Experience: Proven experience as an Admin Executive, Administrative Assistant, or in a similar administrative role.
• Education: A high school diploma or equivalent is required; an Associate or Bachelor's degree in Business Administration or a related field is preferred.
• Skills:
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and general office management software.
• Exceptional organizational, time-management, and multitasking abilities.
• Strong written and verbal communication skills.
• High attention to detail and strong problem-solving skills.
• Ability to work independently and collaboratively in a team environment.