Admin Executive

The Admin Executive is responsible for handling day-to-day administrative operations to support electrical testing and commissioning projects, site teams, and management.

Key Responsibilities:

• Manage office administration, documentation, and filing related to testing & commissioning projects
• Prepare and maintain project documents such as work orders, test reports, invoices, purchase orders, and correspondence
• Coordinate with site engineers for manpower deployment, attendance, and timesheets
• Handle gate pass requests, ID proofs, medical certificates, and site entry formalities
• Maintain records of tools, testing equipment, calibration certificates, and asset registers
• Assist in billing, follow-ups on payments, and basic accounts coordination
• Liaise with clients, vendors, and internal departments for administrative support
• Manage travel arrangements, accommodation, and logistics for site engineers
• Ensure compliance with company policies, safety documentation, and client requirements
• Support HR activities such as recruitment coordination, employee records, and payroll inputs

Required Skills & Qualifications:

• Diploma / Degree in any discipline (Electrical background preferred)
• Experience in admin or coordination role (experience in electrical or project-based companies is an advantage)
• Good knowledge of MS Office (Word, Excel, Email)
• Basic understanding of electrical project documentation is preferred
• Good communication and coordination skills
• Ability to handle multiple tasks and meet deadlines