Assistant Vice President

Job Title: Vice President – Planning & Projects (Operations)

Department: Operations

Reports To: Executive Director – Operations

Direct Reports: 8

Industry: EPC / Firefighting & Fire Alarm Systems

Role Purpose :

• (Mission)The Vice President – Planning & Projects is responsible for providing strategic direction and leadership for planning, project execution, and operations. The role ensures seamless project delivery, operational excellence, cost control, compliance, and achievement of top-line and bottom-line targets across the organization.

Key Responsibilities

1. Strategy DeploymentDevelop short-term and long-term business growth strategies.

• Align operational strategies with organizational vision and mission.
• Provide strategic inputs to the Business Development team.
• Monitor and review functional goals periodically.
• Measurement Strategy alignment, business plan execution, goal monitoring.

2. Operations Budgeting & Financial Control:

• Prepare and consolidate the overall operations budget.
• Monitor revenue, billing, and cash flow targets.
• Build capacity across supply chain (including international sourcing).
• Ensure alignment of departmental KRAs with corporate objectives.
• Measurement: Budget vs Actual, Operations Top-line & Bottom-line.

3. Escalation Management

• Handle escalations related to receivables and project execution.
• Support resolution of domestic and overseas project issues.
• Measurement: No bad debts, Project Plan vs Actual.

4. Policies, Process & Compliance:

• Design and implement policies for project planning, fabrication, site execution, key accounts, and QHSE.
• Ensure full compliance with statutory and regulatory requirements.
• Measurement: Policy effectiveness, operational performance.

5. Resource Deployment & Execution:

• Deploy resources efficiently across departments and projects.
• Approve major estimation and costing deviations.
• Monitor productivity and resource effectiveness.
• Measurement: Cost of Operations (Budget vs Actual).

6. Process Improvements :

• Drive productivity through 5S, Kaizen, and continuous improvement.
• Implement cost-reduction and efficiency-enhancement initiatives.
• Ensure safety and statutory compliance.
• Measurement: Productivity, cost reduction, lead time, statutory NCs.

7. MIS & Reporting

• Review operational MIS reports on cost, execution efficiency, planning accuracy, and corrective actions.
• Present reviews during management meetings.
• Measurement: Quality of reports and documentation.

8. People Development:

• Mentor and groom functional heads for leadership roles.
• Improve team performance, morale, and retention.
• Measurement: Skill improvement, employee performance, attrition levels.
• Key Performance AreasOperations Budget vs Actual
• Cost Control & P&L
• Audit Scores & Process Improvement
• Team Productivity & Development

Educational & Experience Requirements

Education: BE / B.Tech (Any Stream); MBA in Operations preferred

• Experience:
• Minimum 12 years in EPC / Firefighting / Fire Alarm Systems
• At least 5 years in a senior leadership role (GM / AVP level)
• Industry Knowledge: Strong understanding of fire protection systems and emerging industry trends
• Language Skills: English, Hindi, and regional language preferred