Back Office Operations Executive

Job Title: Back Office & Operations Coordinator

Company: BCA Entertainment Works Pvt Ltd

Location: Anynambakkam

Employment Type: Full-Time

About BCA Entertainment Works Pvt Ltd

BCA Entertainment Works Pvt Ltd is a leading manufacturer and supplier of innovative entertainment solutions including 5D Theater Systems, Horror Houses, Mirror Mazes, Infinity Rooms, and imported Arcade Games & Soft Play Equipment. We specialize in concept design, manufacturing, installation, and execution of entertainment projects across India.

Job Summary

We are looking for a responsible and proactive Back Office & Operations Coordinator to manage administrative work, coordinate closely with internal teams and company owners, and personally follow up on factory production activities to ensure smooth project execution.

The ideal candidate must be organized, disciplined, and capable of handling both office coordination and factory-level follow-ups.

Key Responsibilities

Back Office Operations

Maintain project files, quotations, invoices, and documentation

Prepare BOQs, proposals, and client-related documents

Manage email communication and vendor coordination

Maintain MIS reports and daily status updates

Support accounts and dispatch documentation

Internal Team & Owner Coordination

Coordinate daily with design, production, and installation teams

Work directly with company owners for task execution and priority management

Prepare daily/weekly work reports for management

Ensure instructions from management are implemented properly

Factory & Production Follow-up

Personally follow up with factory staff regarding:

5D Theater manufacturing work

Mirror Maze & Infinity Room production

Soft Play fabrication and assembly

Track production timelines and dispatch schedules

Coordinate for material availability and procurement

Immediately report delays or issues to management

Import & Inventory Coordination

Follow up on imported arcade games shipments

Maintain stock records of arcade machines and soft play materials

Coordinate with logistics partners for dispatch

Required Skills & Qualifications

Graduate in Commerce / Business Administration / Operations

1–3 years experience in back office or operations coordination (Manufacturing experience preferred)

Strong communication and follow-up skills

Good knowledge of MS Excel & documentation

Basic understanding of production processes

Willingness to visit factory regularly

Ability to work under pressure and meet deadlines

Key Qualities We Are Looking For

Strong follow-up and execution mindset

Responsible and disciplined attitude

Good coordination ability

Attention to detail

Problem-solving approach

Salary & Growth

Salary: As per experience

Performance-based increments

Long-term growth opportunity in entertainment manufacturing industry