Company Secretory

Job Title Company Secretary – Issue of Shares & Dividend Compliance

Key Responsibilities

• 🔹 Issue of Shares Draft and manage documents for issue of shares (equity, preference, bonus, rights, ESOPs).
• Ensure compliance with the Companies Act, 2013, SEBI regulations, and Articles of Association.
• Convene and manage Board Meetings, General Meetings, and committee meetings related to share issues.
• File statutory forms with ROC (e.g., PAS-3, SH-7, MGT-14).
• Maintain statutory registers (Register of Members, Share Capital).
• Coordinate with RTA, bankers, legal advisors, and depositories (NSDL/CDSL).
• Handle share certificates, allotment, transfer, transmission, and dematerialization.
• 🔹 Dividend Ensure compliance with legal provisions for declaration and payment of dividends.
• Assist in drafting Board and shareholders’ resolutions for dividend declaration.
• Manage timelines for dividend payment and transfer to unpaid dividend account.
• Ensure transfer of unpaid/unclaimed dividend to IEPF and related filings.
• Maintain records of dividend payments and investor communications.
• Coordinate with finance and banking teams for dividend disbursement.
• 🔹 Compliance & Governance Ensure timely statutory filings and disclosures.
• Advise the Board on corporate governance and secretarial standards.
• Handle investor queries related to shares and dividends.
• Support audits, inspections, and regulatory inquiries.
• Qualifications & Skills Qualified Company Secretary (ICSI).
• Strong knowledge of Companies Act, SEBI regulations, and secretarial standards.
• Good drafting, compliance, and coordination skills.
• Attention to detail and strong time-management abilities.
• Proficiency in MCA portal and compliance tools.