Facility Manager

Job description:

Key Duties

1. Facilities Operations:

• Oversee all day-to-day facility operations, ensuring services are delivered in line with service agreements, company policies, and client requirements.

• Ensure optimal functioning of the facility's power supply, HVAC systems, furniture, and general maintenance (electrical, plumbing, carpentry, UPS, DG, etc.).

• Maintain 100% uptime for critical equipment and adhere to the Preventive Maintenance plan.

2. Housekeeping & Inventory Management:

• Manage housekeeping operations, including inventory of housekeeping materials, pantry supplies, and consumables.

• Monitor and control inventory consumption, ensuring cost-efficiency.

3. Vendor & Contractor Management:

• Oversee vendors for housekeeping, maintenance, and other services, ensuring Service Level Agreements (SLAs) are met and Key Performance Indicators (KPIs) are exceeded.

• Coordinate with vendors for AMC services, project works, and adhoc requirements.

4. Compliance & Reporting:

• Ensure compliance with local environmental, health, and safety legislation, and ensure the facility remains safe and in accordance with • Maintain all ISO, OHSAS, and EHS audit-related documentation.

• Prepare and submit weekly, monthly, and ad hoc reports, including shift rosters, maintenance activities, and facility performance metrics.

• Ensure all building compliance are up to date and renewals are made on time

5. Budgeting & Cost Control:

• Develop and maintain the annual operating budget and monitor expenses, ensuring alignment with financial goals.

• Track and report on facility expenses, implementing cost-saving initiatives as necessary.

6. Space Planning & Operational Efficiencies:

• Oversee space planning within the facility to optimize use and ensure smooth operations.

• Identify and implement initiatives to improve operational efficiency across the facility.

7.Client Relations:

• Serve as the primary point of contact for tenants, clients, and facility users regarding facility-related issues.

• Coordinate facility events and activities as required.

8.Team Management:

• Supervise and manage in-house staff and contractors, ensuring efficient and effective team performance.

• Provide training and development opportunities for team members.

• Set performance goals and monitor progress to ensure departmental objectives are met.

9.Transportation Management:

• Oversee fleet management, scheduling, and maintenance of transportation assets.

• Optimize transport routes to reduce operational costs while maintaining service levels.

• Liaise with external transportation vendors and suppliers to ensure timely and cost-effective delivery of services.

10.Project Management

• Manage facilities management-related projects and ensure resources are allocated appropriately and timelines are met.

• Define project scope, objectives, and deliverables, and ensure alignment with client requirements and organizational goals.

• Develop and maintain project schedules, timelines, and milestones, ensuring deadlines are met.

• Communicate with vendors, contractors, and stakeholders on project updates.

• Follow all HSE procedures before and during execution of projects

11.Incident Management:

• Report all the incidents on time

• Raise incident ticket on tool

• Submit incidents report to HSE and client

• Support and provide all evidence to close incidents on tool

Personal Specification

• Bachelor’s degree/Engineering/or relevant professional certification

• Good solid experience of 12+ years within facilities management and building operations.

• Excellent communication, written and organizational skills.

• Strong leadership skills with the ability to manage diverse teams.

• Candidates with a background in defense or military service will be considered an advantage.