HR Executive

ROLES & RESPONSIBILITIES – HR EXECUTIVE

1.    Vacancy

Support Cluster Managers for locating

·      Previously shortlisted candidates who did not join due to genuine constraints (for e.g. location, salary) should be considered again. Applicants database to be maintained at HR Level.

·      Identification of candidates and shortlisting them from personal as well as from different platforms.

2.    Interviewing & Approval

·      Conduct interview of candidates short-listed by Cluster Manager

·      Prepare the offer letter as per latest format and send to Mr. Vinod Lavate for Approval.

·      Send final offer letter to Employee along with Roles & Responsibilities sheet. Offer to be by email / WhatsApp and get signed offer letter back as an acknowledgement.

·      Follow up with the employee until they join the Company.

3.    Onboarding Process

·      Collecting personal details of the employee and maintain Employee Master data in common server

·      Share & explain the company leave policy, and the Sexual Harassment Policy to ensure the employee is fully aware of the company’s rules and procedures

·      Share & explain the Penalties Sheet and getting signed acknowledgment from the employee confirming they have received and understood the penalties that may be deducted from their salary

·      Providing uniforms, PPE and ID cards within 2 days of joining date.

·      Ensuring training of new employee through Station In-charge & Cluster manager and recording it.

·      Performance evaluation & Assistance in appraisals.

4.     Statutory Compliance & Employee Benefits

·      Ensure timely registration of employees for PF and ESI within 3 days of their joining date.

·      Mark employee exit within 3 days of Leaving Company

• Provide payslips to all employees every month at least 1 day before salary date.
• Address all queries related to salary, PF, ESI, leave and comp off details, as well as any changes in remuneration.
• Prepare full and final settlement for employees and process payment. Take approval from Mr. Vinod Lavate in writing before approaching for payment.

5.    Attendance Records Collection & Coordination for Invoicing

·      Collect actual attendance records from all sites every week.

·      Regularly enter & maintain the Attendance data in Form-D (site wise)

·      Enquire & Sort-out the doubts in Attendance every week.

·      Ensure there is no manipulation of attendance details (from our site employees).

·      Cross check Overtime details and Compensatory-Off related details received from site team with Cluster managers and take confirmation in writing.