Personal Assistant

The Personal Assistant will serve as the primary support person for senior management/executives, managing their schedules, communications, travel, and various administrative tasks. The ideal candidate must be a trustworthy professional capable of handling confidential information with discretion and efficiency.

Key Responsibilities

Schedule and Time Management:

Manage and maintain complex calendars, scheduling internal and external meetings, appointments, and conferences.

Prioritize time-sensitive matters and ensure the executive's schedule is adhered to and optimized.

Communication and Correspondence:

Act as the first point of contact, screening and directing phone calls, emails, and correspondence.

Draft, proofread, and prepare professional documents, presentations, and reports for executive review.

Travel and Logistics:

Arrange and coordinate extensive domestic and international travel logistics, including flights, accommodation, transportation, and detailed itineraries.

Process expense reports and manage travel budgets.

Administrative and Office Support:

Organize and maintain filing systems, both digital and physical, ensuring security and accessibility of important documents.

Coordinate office management tasks, including ordering supplies, managing vendor relationships, and ensuring a tidy and functional workspace.

Meeting Support:

Prepare necessary materials for meetings, including agendas, background information, and necessary presentations.

Attend meetings, take minutes, and follow up on action items to ensure timely completion.

Confidentiality and Discretion:

Handle sensitive and confidential information with utmost integrity and discretion at all times.

Required Qualifications & Skills

Experience: Minimum of 3+ years of experience in a similar Executive Assistant, Personal Assistant, or Senior Administrative role.

Education: Bachelor’s degree in Business Administration, Communication, or a related field is preferred.

Technical Skills: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.

Organizational Prowess: Excellent organizational, multi-tasking, and time-management skills with a proven ability to meet deadlines in a fast-paced environment.

Interpersonal Skills: Exceptional written and verbal communication skills; professional demeanor and strong interpersonal abilities.

Discretion: Proven ability to exercise sound judgment and maintain strict confidentiality.

Why Join Shakuniya Solutions?

We provide a supportive environment where your organizational skills directly contribute to the productivity and success of our leadership team. Join us to be an integral part of a growing company culture.

To Apply: Please submit your detailed resume and a cover letter outlining your experience in executive support to