Showroom Admin/Operations

Job Summary

The Showroom Administrator is responsible for handling day-to-day administrative operations of the showroom, ensuring smooth coordination between sales, accounts, warehouse, and management while maintaining accurate records and compliance.

Key Responsibilities

• Manage daily showroom administrative activities and documentation
• Maintain records related to staff attendance, leave, and duty rosters
• Handle office supplies, petty cash, and vendor coordination
• Ensure compliance with company policies and standard operating procedures

Sales & Coordination

• Support and Coordinate with sales team for order processing and customer documentation
• Maintain customer records, quotations, invoices, and delivery schedules
• Follow up with accounts team on billing, payments, and outstanding amounts
• Assist showroom manager in daily reporting and MIS preparation
• Inventory & Vendor Coordination: Coordinate with warehouse for stock availability and inward/outward entries
• Maintain stock records and support periodic stock audits
• Follow up with vendors, transporters, and service teams for deliveries
• HR & Staff Support Assist HR in attendance data, and payroll inputs
• Address basic staff administrative queries
• Ensure discipline and proper documentation within the showroom

Reporting & Compliance

• Prepare daily, weekly, and monthly reports as required by management
• Ensure statutory and internal compliance documents are maintained
• Support internal audits and management reviews

Skills & Competencies

• Strong organizational and multitasking skills
• Good communication and coordination abilities
• Basic knowledge of MS Office (Excel, Word, Email)
• Understanding of retail/showroom operations preferred
• Attention to detail and record-keeping skills