MIS Executive

Scope India <scopeindia3@gmail.com>12:53 PM (4 minutes ago)to me

# **Job Description – MIS Executive**

## **Job Title:** MIS Executive

**Department:** Operations / Analytics / Management Information Systems

**Reporting To:** MIS Manager / Operations Head / Business Analyst

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## **Job Summary**

The MIS Executive is responsible for collecting, analyzing, and presenting data through structured MIS reports and dashboards. The role involves working with **FMS (Facility Management System)**, **PMS (Performance / Project Management System)**, creating **MIS scores**, and developing **interactive dashboards using Looker Studio** to support management decision-making.

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## **Key Responsibilities**

### **MIS & Reporting**

* Collect data from multiple sources including **FMS, PMS, ERP systems, and MS Excel**.

* Prepare **daily, weekly, and monthly MIS reports** for management review.

* Ensure accuracy, consistency, and timely delivery of all MIS reports.

* Maintain historical MIS data and perform trend and variance analysis.

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### **FMS (Facility Management System)**

* Monitor and analyze facility-related operational data, including:

 * Manpower deployment

 * Attendance and shift management

 * Asset utilization

 * Service performance and compliance

* Generate FMS-based operational and compliance reports.

* Coordinate with site and operations teams to validate and correct FMS data.

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### **PMS (Performance / Project Management System)**

* Track KPIs, SLAs, and performance metrics using PMS.

* Support performance reviews and evaluations through data analysis.

* Prepare performance scorecards and summary reports.

* Identify performance gaps and improvement areas using PMS insights.

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### **MIS Score Creation**

* Define, calculate, and monitor **MIS scores** based on:

 * Productivity

 * Efficiency

 * Quality

 * Compliance

 * Timeliness

* Develop weighted scoring models aligned with business requirements.

* Present MIS scores in tabular, graphical, and dashboard formats.

* Support management review meetings with MIS scorecards and insights.

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### **Looker Studio Dashboard Development**

* Design and develop **interactive dashboards using Looker Studio**.

* Connect and manage data sources such as:

 * Google Sheets

 * Excel files

 * Databases / system exports

* Create visualizations including:

 * KPIs

 * Charts and graphs

 * Trend analysis

 * Performance heat maps

* Customize dashboards for different stakeholders and departments.

* Automate data refresh and ensure dashboards remain up to date.

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### **Data Analysis & Support**

* Analyze data to identify trends, risks, and improvement opportunities.

* Provide actionable insights and recommendations to management.

* Support audits, compliance reviews, and internal assessments.

* Assist in process improvement and efficiency initiatives using data analysis.

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## **Skills & Competencies**

### **Technical Skills**

* Advanced **MS Excel** (Pivot Tables, VLOOKUP/XLOOKUP, formulas)

* Hands-on experience with **FMS and PMS platforms**

* Strong understanding of **MIS reporting and data structures**

* Experience with **Looker Studio dashboard development**

* Basic knowledge of databases and data handling concepts

### **Analytical Skills**

* Strong numerical and analytical abilities

* High attention to detail and data accuracy

* Ability to interpret and summarize large datasets

### **Soft Skills**

* Good communication and presentation skills

* Strong time management and multitasking ability

* Problem-solving and analytical mindset

* Ability to work independently as well as in a team environment

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## **Educational Qualification**

* Bachelor’s or Master’s degree in any of the following:

 * **BCA / MCA**

 * **BCS / B.Sc. IT / M.Sc. IT**

 * **B.Tech (IT / Computer Science)**

 * **Management, Statistics, or related field**

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## **Experience**

* **1–4 years** of experience in MIS, data analysis, or reporting roles

* Experience in **facility management, operations, or service industry** is an added advantage

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## **Key Performance Indicators (KPIs)**

* Accuracy and timeliness of MIS reports

* Effectiveness and usability of dashboards

* Data consistency across FMS and PMS

* Management satisfaction with insights and reporting quality