Assistant HR manager

Assistant HR Manager – Consolidated Responsibilities

• Maintain and manage complete employee records including personal files, contracts, ID cards, statutory and insurance documents
• Manage employee lifecycle activities: probation confirmation, transfers, promotions, resignations, exits, and full & final settlements
• Handle end-to-end recruitment for site and corporate positions including interviews, offer letters, joining formalities, and induction
• Conduct new employee induction training in coordination with the Operations Team
• Cross-verify employee joining details and ensure timely employee code generation
• Coordinate with site teams for attendance, overtime, leave, and wage inputs
• Perform final verification of site attendance and submit data for payroll and invoicing
• Prepare payroll data, paysheets, and submit for audit verification
• Support payroll processing and salary run in coordination with Accounts & Finance
• Generate and distribute salary slips to employees
• Oversee salary account opening and activation
• Monitor, distribute, track, and audit salary advances, including cash salary distribution where applicable
• Ensure statutory compliance under PF, ESI, PT, Bonus, Gratuity, and CLRA
• Monitor and cross-verify ESI & PF enrollments and prepare statutory data sheets
• Act as Single Point of Contact (SPOC) for statutory matters and liaise with Labour Office and officials
• Coordinate statutory audits, inspections, and compliance follow-ups
• Ensure mandatory statutory training for site employees and track completion
• Maintain employee master data in HRMS / payroll systems
• Follow up on payroll software implementation and stabilization
• Conduct site visits and employee meetings at sites and Head Office
• Act as a primary contact for employee grievances, ensuring timely resolution and support
• Handle HR-related client meetings, escalations, and workforce issue resolution
• Provide HR support during new site transitions, mobilization, and takeovers
• Initiate and execute Rewards & Recognition (R&R) programs
• Plan and coordinate company events with senior management support
• Handle Corporate GMC and Employee GPA enrollments, documentation, and follow-ups
• Ensure effective use of MS Excel, HRMS, and payroll systems for reporting and controls