Office Administrator

Role: Office Administrator

Job description

The Office Administrator involves ensuring smooth daily operations by managing supplies, coordinating schedules, handling communications (calls, emails, visitors), maintaining records, and supporting staff and management with diverse administrative, clerical, and sometimes HR/bookkeeping tasks, acting as the central point for office efficiency and organization. Key duties include scheduling meetings, managing vendor relations, processing documents, and maintaining a functional, positive office environment, requiring strong organizational and communication skills. 

Key Responsibilities

* Office Operations:* Oversee daily functions, maintain office supplies/equipment, manage vendor contracts, and ensure a tidy workspace.

* Communication:* Serve as the main point of contact, handle incoming/outgoing calls, emails, and greet visitors.

* Scheduling & Coordination:* Manage calendars, book meetings, arrange travel, and plan office events/training.

* Record Keeping:* Maintain physical and digital filing systems, databases, and personnel records.

* Financial Support:* Perform must have experience in Tally, basic bookkeeping, track expenses, process invoices, and manage petty cash.

* Staff Support:* Assist with HR onboarding, prepare reports/presentations, and support various departments. 

Essential Skills & Qualifications:

• Excellent organizational, multitasking, and time-management skills.
• Strong verbal and written communication.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Detail-oriented with problem-solving abilities.
• Ability to work independently and adapt to changing priorities.