Assistant Manager - Procurement and Vendor Management

No.

Key Accountabilities

Core Procurement:

Purchase Requisition (PR) Review

► Review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR

► Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex, Bulk Material & Services

Contribute to the strategic sourcing process by participating in activities such as:

► Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category

► Preparing the request for information (RFI) document for bidder evaluation

► Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)

► Preparation of the Request for Proposal (RFP) document in association with GCC.

► Organizing and planning pre-bid meetings based on the queries and communication requirements from vendors

► Technical and Commercial bid evaluation of vendors

► Conducting fact-based negotiations/e-auction with shortlisted bidders

► Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.

Scrap Related activities

► Sale of Solid Waste like Cu Cable, MS plates, Al Cables etc generated across the AEML Group in line with commodity market price to enhance group inventory and timely disposal of scrap.

► Sale of HW Wates to Pollution Control Board authorized recycler and ensure that customer following all the statutory norms of Pollution Control Board

► Sale of Electrical & E-Wates to Pollution Control Board authorized recycler and ensure that customers follow all the statutory norms of Pollution Control Board.

Contract Preparation and Order Placement

► Prepare contract document as per stated protocols & standard templates in co-ordination with GCC.

► Set up the approved contract record within the ERP system, using the appropriate system steps and functionality

Associated Procurement Activities

► Maintain the contract document for future reference as per defined document management policy

► Send the contract to vendor and all identified stakeholders

► Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts:

► Based on approved NFA, prepare, review and issue rate contracts

► Prepare master outline agreement (OA) in ERP system based on rate contract

► Prepare PO / SO for procurement under valid rate contract Post Order Management

► Prepare Billing Break Up and get it uploaded in SAP, if applicable

► Expediting of ordered materials for timely delivery

► Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery

► Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.

► Facilitate closure of contracts and take necessary actions

► Manage inbound logistics services for other Ex-Works Domestic Supplies

► Execute contingency plans in case of immediate business requirements

Supplier Management

Supplier/ VendorIdentification and Onboarding

• Coordinate withnew identified vendors to send information/ documents in predefined forms for evaluation
• Prepare vendorevaluation criteria for the category in consultation with quality, engineering and project management & control departments
• Check details of forms submitted by vendor for theircompleteness and validity of documents
• Interact and take approval of Quality/ User/HSE department for vendor assessment if required
• If the vendor is qualified basedon the vendorevaluation criteria, update approved vendor list & communicate to vendor
• Populate required data and documents into MDG/Ariba system to get vendor code created in SAP

Supplier/ VendorPerformance Management

Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:

• Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
• Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
• Assigning performance levels to vendors, review of vendorscorecard, and checking if the performance is meeting desired level
• In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
• In case of unacceptable performance, communicating performance to vendor &  planning discussions to identify actions required for performance improvement

Supplier/ VendorEngagement

• Establish strategic partnerships with suppliers/ vendors of assigned category which willbenefit Adani froma long-term perspective and effectively leverage them for value additions to business

Data management

Data Analytics

► Assist in collation and analysis of data related to various procurement activities (e.g.commodity analysis, supplier debugging, etc.) for respective categories

► Identify and seek opportunities to improve efficiency and value by analysing data

► Contribute to action planning and implementation based on data analytics performed for assigned categories