Associate Manager - Techno Commercial Procurement

Purchase Requisition (PR) Review

► Review of approved PR from the user department; seek additional information if required from user for correctness & completeness of PR

► Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex, Bulk Material & Services

Contribute to the strategic sourcing process by participating in activities such as:

► Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category

► Preparing the request for information (RFI) document for bidder evaluation

► Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)

► Preparation of the Request for Proposal (RFP) document in SAP Ariba in association with GCC.

► Organizing and planning pre-bid meetings based on the queries and communication requirements from vendors

► Technical and Commercial bid evaluation of vendors

► Conducting fact-based negotiations/e-auction with shortlisted bidders

► Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.

Contract Preparation and Order Placement

► Prepare contract document as per stated protocols & standard templates in co-ordination with GCC.

► Set up the approved contract record within the ERP system, using the appropriate system steps and functionality

► Maintain the contract document for future reference as per defined document management policy

► Send the contract to vendor and all identified stakeholders

► Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts:

► Based on approved NFA, prepare, review and issue rate contracts

► Prepare master outline agreement (OA) in ERP system based on rate contract

► Prepare PO / SO for procurement under valid rate contract Post Order Management

► Prepare Billing Break Up and get it uploaded in SAP, if applicable

► Expediting of ordered materials for timely delivery

► Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery

► Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.

► Facilitate closure of contracts and take necessary actions

► Manage inbound logistics services for other Ex-Works Domestic Supplies

► Execute contingency plans in case of immediate business requirements

Supplier/ VendorIdentification and Onboarding

• Coordinate withnew identified vendors to send information/ documents in predefined forms for evaluation
• Prepare vendorevaluation criteria for the category in consultation with quality, engineering and project management & control departments
• Check details of forms submitted by vendor for theircompleteness and validity of documents
• Interact and take approval of Quality/ User/HSE department for vendor assessment if required
• If the vendor is qualified basedon the vendorevaluation criteria, update approved vendor list & communicate to vendor
• Populate required data and documents into MDG/Ariba system to get vendor code created in SAP

Supplier/ VendorPerformance Management

Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:

• Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
• Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
• Assigning performance levels to vendors, review of vendorscorecard, and checking if the performance is meeting desired level
• In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
• In case of unacceptable performance, communicating performance to vendor &  planning discussions to identify actions required for performance improvement

Supplier/ VendorEngagement

• Establish strategic partnerships with suppliers/ vendors of assigned category which willbenefit Adani froma long-term perspective and effectively leverage them for value additions to business

Data Analytics

► Collation and analysis of data related to various procurement activities (e.g.commodity analysis, supplier debugging, etc.) for respective categories

► Identify and seek opportunities to improve efficiency and value by analyzing data

► Contribute to action planning and implementation based on data analytics performed for assigned categories