Admin Officer

Position Overview:

The Admin Officer is responsible for ensuring the smooth functioning of all administrative, facility management, and support activities within the organization. The role involves maintaining office operations, managing assets, ensuring compliance, and coordinating logistics to support business operations efficiently.

Key Responsibilities of Admin Officer:

1.     Estate Management & Upkeep:

• Oversee the maintenance and management of all company properties.
• Ensure that all facilities are in optimal condition and meet health and safety standards.

2.     Physical Security/Access Control:

• Implement and monitor security protocols.
• Manage access control systems to ensure the safety of employees and assets.

3.     Physical Asset Management:

• Track and maintain all physical assets.
• Oversee Annual Maintenance Contracts (AMC) and ensure timely renewals.

4.     Fire Safety:

• Ensure all fire safety equipment is up-to-date and functional.
• Conduct regular fire drills and safety training sessions.

5.     Ensuring POSH at Workplace & Statutory Compliance:

• Promote a safe and respectful workplace in line with the Prevention of Sexual Harassment (POSH) Act.
• Ensure compliance with all statutory regulations.

6.     Food & Beverages Management:

• Oversee catering services and ensure quality standards are met.
• Manage relationships with food and beverage vendors.

7.     Office Rentals/Lease Documents/Electricity, Water, and Telecom Billing Management:

• Handle all aspects of office rentals and lease agreements.
• Manage utility bills and ensure timely payments.

8.     Grievance Management & Complaints Liaison:

• Address employee grievances promptly and effectively.
• Serve as a liaison between staff and management for complaint resolution.

9.     Travel and Inter-Office Transport and Conveyance Management:

• Coordinate travel arrangements for staff.
• Manage inter-office transportation services.

10. Maintaining Up-to-Date Data Repository of Assets:

• Keep accurate records of all assets in the ERP system.
• Maintain backup data in the company's regional Google Drive.

11. Recording & Delegation of Tasks in ERP & HRMIS:

• Assign tasks using MIS project management tool.
• Ensure timelines are met and projects are on track.