Executive Assistant To MD

Job Title: Executive Assistant cum Admin

Location: Moti Nagar, Delhi

Reports To: Managing Director

Department: Executive Office

Employment Type: Full-time

Position Summary

The Executive Assistant (EA) to the Managing Director provides high-level administrative and operational support to ensure the MD’s office runs efficiently. The EA acts as a trusted partner, managing communications, schedules, and strategic priorities while maintaining confidentiality and professionalism.

Key Responsibilities

1. Executive Support

• Manage the MD’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and organize meeting materials, presentations, and reports.
• Handle correspondence on behalf of the MD — draft emails, memos, and other documents.
• Track key deliverables, deadlines, and action items to ensure timely completion.

2. Communication & Liaison

• Serve as the primary point of contact between the MD and internal/external stakeholders.
• Facilitate smooth communication and follow-up on behalf of the MD with department heads, clients, and partners.
• Screen calls, inquiries, and requests, handling them when appropriate.

3. Office & Project Coordination

• Support strategic initiatives by coordinating meetings, compiling data, and preparing executive summaries.
• Assist with board meeting preparations — including agenda development, minute-taking, and document distribution.
• Coordinate company events, leadership offsites, and executive team activities.

4. Confidential & Administrative Support

• Handle sensitive information with the highest level of discretion and integrity.
• Maintain organized digital and physical filing systems.
• Process expenses, reimbursements, and approvals as required.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–4 years of experience as an Executive Assistant, preferably supporting C-suite executives.
• Exceptional organizational and time management skills with the ability to prioritize effectively.
• Strong written and verbal communication abilities.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom).
• High emotional intelligence, discretion, and professionalism.

Key Competencies

• Strategic thinking and problem-solving
• Proactive and resourceful
• Excellent attention to detail
• Strong interpersonal and stakeholder management skills
• Ability to work independently and under pressure