HR Admin Executive

Job description:

Profile: Admin Coordinator

Department: Human Resources & Administration

Reporting To: HR Manager

Job Summary:

The Admin Coordinator will support day-to-day HR and administrative functions, including documentation, coordination with vendors and statutory bodies, field and branch visits, and assistance to the HR Manager. The role requires strong organizational skills and the ability to handle multiple administrative responsibilities efficiently.

Key Responsibilities: HR & Administrative Support:

• Prepare, organize, and maintain employee files and HR records.
• Ensure proper documentation related to onboarding, attendance, leave, and exits.
• Assist the HR Manager in routine HR and administrative activities.

Vendor & External Coordination:

• Coordinate with vendors for office supplies, facilities, housekeeping, security, and other services.
• Maintain vendor records and follow up on service delivery and payments.

Field & Branch Coordination:

• Conduct field visits for HR and administrative tasks as assigned.
• Visit sub-branches to support HR operations and ensure compliance with company standards.

Statutory & Compliance Support:

• Coordinate meetings with statutory and regulatory bodies.
• Assist in documentation related to PF, ESIC, labor laws, and compliance requirements.
• Support audits, inspections, and compliance reporting.

Office Administration & Coordination:

• Coordinate internal meetings and assist in preparing MOMs.
• Handle employee queries related to HR policies and documentation.
• Support general office administration and facility management.

Other Responsibilities:

• Maintain confidentiality of employee and organizational information.
• Support HR initiatives, audits, and management requirements.
• Perform any other duties assigned by the HR Manager or Management.

Required Skills & Competencies:

• Good communication and coordination skills
• Strong documentation and record-keeping abilities
• Basic knowledge of HR processes and statutory compliances
• Willingness to travel for field and branch visits
• Working knowledge of MS Office
• Own Vehicle is mandatory
• Male Candidate are prefered

Experience Required:

• 6 months to 2 years of experience in HR Administration, HR Coordination, or a similar role

Qualification:

• Graduate in any discipline (HR/Administration preferred)