Office Coordinator

About Us:  The Admin Executive provides comprehensive administrative and executive support to senior management. This role requires excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion. The position also involves managing daily office operations, scheduling, correspondence, General Administration and coordinating meetings and events.

Job Summary : Admin Executive We are looking for a reliable and proactive Admin Executive to support our team by carrying out essential errands and providing Administrative support. The ideal candidate is organized, punctual, and able to work under pressure in a fast-paced environment.

Key Responsibilities: 

 TAT (Turnaround Time) Monitoring:

• Track individual task/project timelines against deadlines.
• Provide high level administrative support.
• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Identify delays or bottlenecks and escalate when necessary.
• Maintain accurate logs of completed tasks and their timelines.

  Reporting & Analysis:

• Prepare regular reports for management.
• Analyze trends and recommend improvements.
• Ensure data accuracy and timely reporting.

   Administrative Duties:

• Email Handling
• Internal coordination
• Vendor Coordination and Payment followups
• Handle incoming calls, emails, and correspondence.
• Organize and maintain filing systems, both physical and digital.
• Assist in the preparation of reports, records, and documents.
• Coordinate logistics for internal meetings, events, or company functions.
• Support HR or finance tasks such as onboarding, invoicing, or expense reports (if applicable).

    Key Skills & Qualifications:

• Bachelor’s degree in Business Administration or any other field.
• Proven experience as an Administrative Assistant or Executive Assistant.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• High level of discretion, integrity, and professionalism.