Personal Assistant

We are looking for a highly organised, proactive and detail-oriented Personal Assistant / Executive Assistant to support the Founder in day-to-day professional and personal work management. The ideal candidate should be excellent at planning, communication, follow-ups and time coordination. This role requires ownership, confidentiality, and the ability to anticipate needs.

• Key ResponsibilitiesCalendar & Schedule Management
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• Schedule, organise and coordinate meetings, appointments, conferences and calls
• Prevent scheduling conflicts and ensure buffer time between engagements
• Share timely reminders and daily agenda overview
• Communication & Coordination
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• Act as the point of contact between the Founder and internal/external stakeholders
• Draft emails, take meeting notes and ensure follow-through on pending action items
• Screen and prioritise communications
• Task & Workflow Management
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• Maintain a running task list and ensure all work items are completed within deadlines
• Ensure all follow-ups are done on time with relevant parties
• Track progress on projects and high-priority initiatives
• Travel & Logistics
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• Plan and book flights, transportation and accommodation when required
• Prepare itineraries and coordinate meeting schedules during travel
• Personal Assistance
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• Handle some personal administration tasks: bill payments, reservations, reminders etc.
• Organise documents and maintain digital files
• Day Structuring & Efficiency
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• Ensure the Founder’s day runs smoothly and productively
• Identify time drains and suggest workflow improvements
• Help create routines and structures for better time optimisation
• Ideal Candidate Profile2+ years of experience as an EA/PA or administrative coordinator
• Excellent communication skills (written & verbal)
• Outstanding organisational and time-management skills
• Strong follow-up ability — nothing falls through the cracks
• Tech-savvy (Google Calendar / Notion / Excel / Zoom / WhatsApp coordination etc.)
• Discreet, reliable and trustworthy — able to handle confidential information
• Ability to work in a fast-paced and dynamic environment
• Work StyleHighly proactive — anticipates needs and takes ownership
• Solution-focused, disciplined and self-managed
• Calm and composed under pressure
• CompensationCompetitive salary based on experience
• Performance-based incentives (optional)