Administrative Manager

1. Administrative Support

• Manage and organize office operations, including correspondence, filing, record-keeping, and scheduling.
• Prepare reports, memos, invoices, and purchase orders as required.
• Maintain employee records, attendance, and leave documentation.
• Support HR functions such as recruitment, onboarding, and payroll coordination.

2. Operational Coordination

• Assist in coordinating daily bakery production schedules with the production and sales teams.
• Liaise with suppliers for ingredient and packaging orders; ensure timely delivery of materials.
• Monitor inventory levels of raw materials, packaging, and office supplies.
• Track and update production and delivery records for management review.

3. Financial & Procurement Assistance

• Handle petty cash and basic bookkeeping tasks in coordination with the accounts team.
• Process purchase requisitions, supplier invoices, and payment follow-ups.
• Prepare cost and expense reports for management analysis.

4. Compliance & Quality Documentation

• Maintain up-to-date records for food safety, hygiene, and quality audits (e.g., HACCP, ISO, or local food authority standards).
• Assist in documentation for product registration, health inspections, and regulatory renewals.
• Ensure that all administrative processes comply with company policies and industry regulations.

5. Customer & Vendor Communication

• Handle inquiries from customers, distributors, and suppliers.
• Coordinate with logistics for delivery schedules and order fulfillment.
• Support marketing and promotional activities when required.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
• 2–4 years of experience in an administrative or operations role; experience in the food or baking industry is an advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and ERP or inventory systems.
• Strong organizational and multitasking skills.