Purchase Assistant

Department / Function: Purchase

 Reporting To: Purchase Manager / Procurement Lead

 Location: Head Office / Plant

 Employment Type: Full-Time / Permanent

Job Purpose / Summary

 Coordinate and support procurement activities to ensure timely and cost-effective acquisition of materials and services.

Key Responsibilities / Duties

Process purchase orders and ensure accuracy in pricing and quantities.

Communicate with vendors regarding orders, deliveries, and discrepancies.

Track shipments and monitor delivery schedules.

Maintain purchasing records, reports, and filing systems.

Verify requisitions and confirm department requirements before processing.

Support inventory management and restocking activities.

Ensure compliance with procurement policies and company standards.

Assist procurement managers and buyers with administrative tasks.

Required Skills & Competencies

Proficiency with procurement software and ERP systems.

Strong knowledge of purchase order and invoicing processes.

Basic understanding of supply chain and inventory management.

Strong attention to detail and accuracy in data entry.

Effective communication and vendor relationship skills.

Organizational and multitasking abilities.

Problem-solving and adaptability.

Educational Qualifications

Bachelor's degree in Business Administration, Supply Chain Management, or related field.

Work Experience

2–4 years in procurement or purchasing roles.

KPIs / Performance Indicators

Timeliness and accuracy of purchase orders.

Vendor performance and delivery adherence.

Inventory turnover rates.

Cost savings and budget adherence.

Compliance with procurement policies.

Working Conditions / Special Requirements

Office-based with occasional site visits.

Coordination with internal departments and external vendors.