Senior Officer - Stores and Procurement

Sr. Officer - Stores

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Ports & SEZ: Over the past few years, we have evolved from a traditional port operator to a leading integrated ports services provider. As the largest port organization for the past two decades, we offer a wide range of services including cargo handling, container terminal operations, logistics, port infrastructure development, and maintenance. Our expertise extends to multimodal transport solutions, customs clearance, port security, and environmental sustainability, positioning us as a key player in global trade and logistics.

Job Purpose: Buyer - Site entails sourcing and purchasing specified spend categories, developing and maintaining vendor relationships, negotiating optimal price points, and ensuring adherence to quality, timeline, and budgetary requirements.

Purchase Requisition (PR) Review:

Aid in the review of approved Purchase Requests (PR) from the user department; Assist in determining the procurement type and method.

Strategic Sourcing:

Choose the bidding process and develop vendor selection methods and evaluation criteria based on the category.Create the Request for Information (RFI) document for evaluating bidders; Develop commercial estimates using standardized templates and assess technical and commercial proposals. Engage in fact-based negotiations or e-auctions with shortlisted bidders. Draft the Note for Approval (NFA) for the selected bidder and secure necessary approvals as per the Delegation of Authority (DoA).

Contract Management:

Establish and maintain approved contract records within the ERP system, ensuring adherence to system functionalities and policies. Draft, review, and issue rate contracts based on approved decisions. Formulate master outline agreements (OA) in the ERP system based on rate contracts. Generate Purchase Orders (PO) or Sales Orders (SO) for procurement under valid rate contracts.

Post Order Management:

Expedite the delivery of ordered materials to ensure timely arrival. Create Change Orders or Amendments to orders, including adjustments in quantity/rate, additional items, and time extensions. Oversee inbound logistics services for other Ex-Works domestic supplies. Implement contingency plans in response to immediate business needs. Provide assistance to the operations team in managing resources effectively.

Supplier Management:

Formulate vendor evaluation criteria and a vendor segmentation matrix based on annual spending and associated risks. Establish vendor performance evaluation criteria and determine evaluation frequency for each vendor segment. Foster strategic partnerships with suppliers/vendors to benefit Adani from a long-term perspective and leverage them for business value additions.

Documentation & Reporting:

Assist in gathering and analyzing data related to various procurement activities (e.g., commodity analysis, supplier debugging) for respective categories. Identify and pursue efficiency and value improvement opportunities through data analysis. Support action planning and implementation based on data analytics for assigned categories.

Quality Assurance:

Ensure all procured materials and services meet the required quality standards and specifications. Work with the quality control team to address and resolve any quality-related issues with suppliers.

Digital Mindset:

Keep up with digital and AI advancements to enhance business and maintain competitiveness.

Team Development:

Promote a respectful and safe workplace, lead collaborative and productive teams, and mentor for growth and success.Offer guidance, support, and mentorship to team members, facilitating their development and success while maintaining high morale and motivation.

 

Key Stakeholders - Internal:

Site Techno-Commercial Head

Site Buyers

Projects, O&M, Quality and other departments

Finance & Accounts team, Quality/User/Engg Team

Direct Reportees

Key Stakeholders - External:

Customs Handling Agents, Customs Authority, Government Officials, Vendors, Logistics providers

 

Education Qualification:

Bachelor's degree in engineering in any discipline

Work Experience:

More than 1 years of experience in supply chain management, procurement and related area

Experience Level

Senior Level