Personal Assistant

Job Title

Executive Assistant to Chief Fire Officer (Field Operations & Government Liaison)

Field Scope

Pan-Gujarat (Extensive Travel Required)

About Tattva Protection Services

Tattva Protection Services is a leading Fire & Safety Solutions Provider, delivering comprehensive services including:

Fire Safety Audits

Fire Protection System Installation & Compliance Consultancy

Fire Safety & Disaster Management Coverage for Events

Government Fire Compliance & Certification Support

We work closely with government fire departments, private organizations, and event management companies across Gujarat.

We are seeking a dynamic, organized, and travel-ready professional to support our Chief Fire Officer (CFO) in day-to-day executive, field, and liaison operations.

Key Responsibilities

1. Executive & Administrative Support

Manage the Chief Fire Officer’s calendar, schedules, and appointments

Coordinate and schedule meetings with government officials, vendors, and clients

Handle confidential communication, documentation, and correspondence

Assist in preparing presentations, reports, and official letters

2. Mandatory Field Operations & Travel

Accompany the CFO on:

Fire safety audits

Site inspections

Event fire safety deployments

Client and government visits

Travel extensively across multiple cities and districts of Gujarat

Support on-ground coordination during emergency and high-pressure situations

3. Government Liaisoning

Act as a single point of contact with:

Fire Department officials

Government authorities

Local regulatory bodies

Support compliance follow-ups, approvals, and coordination for Fire Safety Certificates (FSC)

Maintain professional relationships with government stakeholders

4. Reporting & Documentation

Assist in preparing:

Fire safety audit reports

Compliance documentation

Fire Safety Certificates (FSC)

Maintain digitized records of all client documents, approvals, and reports

Ensure proper filing and easy retrieval of compliance data

5. Logistics & Travel Coordination

Plan and manage end-to-end travel logistics for outstation visits:

Transport arrangements

Hotel bookings

Site schedules

Ensure smooth coordination for field operations and event deployments

Candidate Profile

Education

Graduate in any discipline

Business Administration / Science background preferred

Experience

1–2 years of experience in:

Executive Assistant

Coordinator

Secretarial

Operations support role

Language Skills

Gujarati – Basic (Mandatory)

Hindi & English – Fluent

Technical Skills

Proficiency in MS Word, Excel, and email communication

Comfortable with digital documentation and reporting tools

Key Traits

Willingness to travel extensively

Ability to work under pressure, including emergency fire safety situations

High level of confidentiality, discipline, and professionalism

Strong coordination and communication skills

Compensation & Benefits

Allowances: Additional field & travel allowances

Reimbursements: 100% reimbursement of travel, lodging, and boarding expenses during outstation visits

Training: Certified training in:

Basic Fire Fighting

First Aid