Company Secretary

Job Title: Company Secretary (CS)Department: Secretarial & Compliance

Reporting To: Managing Director / Board of Directors

Location: Head Office / Corporate Office

Job Profile / Role Summary:The Company Secretary will be responsible for ensuring statutory, legal, and regulatory compliance of the company under the Companies Act, 2013 and other applicable laws. The role includes advising the Board, maintaining corporate governance standards, and acting as a key interface between the company, regulators, and stakeholders.

• Key Responsibilities:🔹 Secretarial & Statutory ComplianceEnsure compliance with Companies Act, 2013, SEBI regulations (if applicable), and other corporate laws
• Preparation, filing, and maintenance of statutory returns, forms, and records with MCA, ROC, and other authorities
• Maintenance of statutory registers, minutes books, and records
• 🔹 Board & Shareholder ManagementOrganizing and conducting Board Meetings, Committee Meetings, and General Meetings (AGM/EGM)
• Drafting agenda, notices, resolutions, and minutes
• Advising the Board on corporate governance, legal risk, and best practices
• 🔹 Corporate Governance & AdvisoryEnsure compliance with Secretarial Standards (SS-1 & SS-2)
• Provide legal and procedural advice to Directors and senior management
• Monitor changes in laws and advise on impact and implementation
• 🔹 Regulatory & LiaisonLiaison with ROC, MCA, SEBI, Stock Exchanges, NSDL/CDSL, and other regulators
• Handle inspections, audits, and notices from regulatory authorities
• Coordinate with statutory auditors, secretarial auditors, and legal advisors
• 🔹 Corporate Records & DocumentationDrafting and vetting of policies, agreements, MOUs, and corporate documents
• Ensure proper maintenance of share records, dividend records, and corporate filings
• Qualification & Experience:Qualified Company Secretary (Member of ICSI)
• Bachelor’s degree (LLB preferred)
• 2–5 years of relevant experience (listed / unlisted company exposure preferred)
• Skills Required:Strong knowledge of corporate laws and compliance
• Excellent drafting and documentation skills
• High level of integrity and confidentiality
• Strong coordination and communication skills
• Proficiency in MCA portal, MS Excel, and compliance tools
• Working Hours:As per company policy
• Additional hours during AGM, Board Meetings, audits, or compliance deadlines
• Salary & Benefits:Salary: As per experience and industry standards
• Performance-based increments
• Statutory benefits as applicable
• Career Growth:Senior Company Secretary
• Head – Legal & Compliance
• Chief Compliance Officer