Personal Secretary

Job Title:Personal Secretary

Location:Head Office & Travel (As Required)

Reporting To:Management / Senior Leadership

Job Summary:The Personal Secretary will provide high-level administrative and secretarial support. The role involves managing schedules, communication, travel coordination, and confidential documentation. The candidate must be flexible, professional, and willing to travel and move for meetings, site visits, and official engagements.

Key Responsibilities:

1. Administrative & Secretarial Support

• Manage daily schedules, meetings, and appointments
• Prepare meeting agendas, Minutes of Meetings (MoM), and action trackers
• Maintain calendars and ensure timely reminders and follow-ups

2. Travel & Movement Coordination

• Coordinate local and outstation travel arrangements
• Prepare travel itineraries, hotel bookings, and logistics
• Provide on-site support during meetings, site visits, and official programs

3. Communication & Documentation

• Draft and manage emails, letters, reports, and presentations
• Handle incoming calls and correspondence professionally
• Maintain proper filing and documentation (physical & digital)

4. Coordination & Follow-ups

• Coordinate with internal departments, clients, vendors, and officials
• Track tasks and ensure timely completion of assigned actions
• Act as a point of contact for routine official communication

5. Confidentiality & Professional

• ConductHandle sensitive and confidential information with discretion
• Maintain strict confidentiality and professional ethics at all times
• Follow company policies, POSH guidelines, and office discipline

Required Qualifications & Skills:

• Graduate / Post Graduate in any discipline
• Minimum 1–3 years experience as Personal Secretary / Executive Assistant
• Freshers may also apply
• Good verbal and written communication skills in English & Hindi
• Proficiency in MS Office (Word, Excel, PowerPoint, Email)
• Strong organizational, coordination, and multitasking skills

Key Attributes:

• Professional appearance and courteous behavior
• Flexible working hours and readiness to travel as required
• Proactive, detail-oriented, and dependable
• Ability to work under pressure and meet deadlines

Preferred Experience:

• Experience in corporate, manufacturing, infrastructure, or industrial setup
• Prior exposure to senior management coordination