Office Admin Assistant

The Office Assistant provides administrative and clerical support to ensure efficient daily operations. This role involves handling communication, organizing documents, assisting staff, and maintaining a professional and welcoming office environment.

Key Responsibilities:

• Answer and direct phone calls, emails, and other correspondence.
• Greet and assist visitors, clients, and staff members.
• Schedule appointments, meetings, and maintain office calendars.
• Prepare, organize, and file documents (physical and digital).
• Maintain office supplies, inventory, and equipment.
• Perform data entry and update records with accuracy.
• Assist in preparing reports, presentations, and meeting materials.
• Coordinate mail distribution, shipping, and deliveries.
• Support day-to-day operations and special projects as needed.
• Uphold company policies and ensure a clean, organized workspace.

Skills & Qualifications:

• Strong communication and customer-service abilities.
• Proficiency with Microsoft Office (Word, Excel, Outlook) or similar tools.
• Excellent organizational and multitasking skills.
• Attention to detail and reliability.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; further administrative training is a plus.

Personal Attributes:

• Professional, friendly, and approachable demeanor.
• Problem-solving mindset with a proactive attitude.
• Dependable and adaptable in a fast-paced environment.