Secretary / Executive Assistant

We are looking for a highly proactive, detail-oriented, and execution-driven Executive Assistant to work directly with the Founder & CEO.

This is not a typical assistant role — you will act as the Founder’s right hand, ensuring seamless execution across business, operations, client communication, and strategic initiatives.

You will be deeply involved in the day-to-day functioning of a fast-growing export-oriented manufacturing startup, gaining exposure to global business, operations, and leadership.

• 🎯 Key Responsibilities🔹 1. Calendar & Time ManagementManage the Founder’s daily schedule, meetings, and priorities
• Ensure optimal time allocation across business functions
• Coordinate internal and external meetings
• 🔹 2. Communication ManagementDraft and manage emails (clients, vendors, international buyers)
• Follow up on pending conversations and deals
• Handle WhatsApp and communication flow with key stakeholders
• 🔹 3. Business CoordinationAct as a bridge between:
• Sales / Merchandising
• Production team
• Vendors & clients
• Track ongoing orders, sampling, and dispatch timelines
• 🔹 4. Execution & Follow-ups (MOST IMPORTANT)Ensure tasks assigned by the Founder are completed on time
• Take ownership of follow-ups across teams
• Maintain accountability and progress tracking
• 🔹 5. Data, Reports & DocumentationPrepare reports, presentations, and summaries
• Maintain organized records of:
• Orders
• Client details
• Vendor communication
• 🔹 6. Travel & Event CoordinationManage travel bookings (domestic & international exhibitions)
• Coordinate exhibition participation (registrations, logistics)
• Assist in planning business trips and meetings
• 🔹 7. Strategic SupportAssist in research (markets, buyers, exhibitions)
• Support in new initiatives (D2C, exports, partnerships)
• Bring structure to ideas and help in execution
• 🔹 8. Personal Assistance (Limited but Important)Handle selected personal tasks to optimize Founder’s productivity
• Ensure smooth day-to-day functioning
• 🧠 Key Skills RequiredStrong communication skills (written & verbal)
• Highly organized and detail-oriented
• Excellent follow-up and execution ability
• Ability to multitask in a fast-paced environment
• Basic understanding of business operations
• Proficiency in:
• MS Excel / Google Sheets
• Email drafting
• Basic presentations
• 💎 Ideal Candidate Profile1–4 years experience (EA / Operations / Business role)
• Extremely proactive and ownership-driven
• Can anticipate needs instead of waiting for instructions
• Comfortable working closely with a founder
• High level of confidentiality and professionalism
• 🚀 What You’ll GainDirect exposure to global business & exports
• Work closely with a fast-growing startup founder
• Learn end-to-end business operations
• Opportunity to grow into leadership roles
• ⚡ Non-NegotiablesStrong follow-up culture
• No “reminders needed” mindset
• High accountability
• Speed + accuracy

💬 Founder’s NoteWe are building something meaningful — a company that empowers thousands of women artisans while creating premium global products.

We are looking for someone who wants to grow with the company, take ownership, and be part of this journey.