HR Executive

JOB DESCRIPTION :The HR & Admin Executive plays a key role in supporting the Finance & Admin Manager in the full spectrum of Talent Management, Corporate Governance, Administration and Finance.

Key Responsibilities:

Human Resources: • Support in the development, implementation, enhancement, and compliance of HR policies and procedures.

• Coordinate with all departments on hiring plans, staff movement, learning & development, career development

• Assist in the recruitment process by working with hiring managers to draft job descriptions, advertising them on various platforms, reviewing CVs, shortlisting candidates, and arranging interviews.

• Handle all staff onboarding / offboarding matters including orientation of staff.

• Manage and update all employee records.

• Assess the training needs and coordinate the training development programs for employees and this include enrolment of internal & external courses, update and maintain training record and training budget.

• Working with outsourced service provider (“OSP”) on leave records management, tracking of staff medical/dental expenses, staff claims and staff professional certification.

• Assist in the development and implementation of an effective performance appraisal system.

• Assist in the management of competitive compensation including salary and indirect awards to attract and retain good talent.

• Ensure compliance to local labour and manpower regulations.

• Handle annual staff insurance renewal and insurance claims.

• Responsible for work pass administration such as work pass applications, renewal, cancellation, and issuance.

• Provide advice and handle all employee inquiries on HR-related matters.

• Undertake any ad-hoc project assigned by the manager.

Governance & Administration

• Support in the preparation of meetings including, but not limited to, Annual General Meeting, ABLE board meetings, ABLE staff meetings.

• Monitor and assist in various corporate activities, including but not limited to:

Annual corporate reporting for Charities and IPCs in the Charity Portal – annual reports, statement of accounts, governance evaluation checklist o Renewal of company’s IPC status o Renewal of, new appointment or resignation of ABLE Board Members o Liaise with corporate secretary on Corporate Governance matters e.g. filing to ACRA, yearly AGM, Board Resolution etc. o Support in implementation of governance policies such as Personal Data Protection Act, Whistle Blowing Policy, Corporate Governance and Risk Management.

Provide support in other matters relating to governance.

• Support and back up for Administrative Coordinator in the handling of billing and liaison with clients.

• Assist in the timely and accurate regulatory reporting, including reporting to MSF. • Assist and liaise with external and internal auditors in the annual and periodic audit exercises.

• Handle non staff related insurance renewal.

• Assist in fixed asset management, including facilities management.

Any other duties as assigned by the Finance & Admin Manager. Requirements

• At least 3 years of experience in human resource role.

• Diploma in Human Resource/Business Administration or related field.

• Familiar with MOM regulations and HR practices.

• Possess strong interpersonal and communication skills with the ability to work with cross-functional teams and handle multiple tasks.

• Good team player with a strong sense of responsibility and self-motivation to get tasks done.

• Proficient in MS Office Applications particularly Word and Excel.

• Ability to work under pressure to meet deadlines.

• Proactive, enthusiastic, independent and result oriented.

• Possess problem solving skills and strong organisational skills with excellent attention to details.

• Willingness to develop and learn new skills.

• Experience in Social Services sector will be an advantage