Job Title: Admin Executive

Location: Capital Cyberscape, Sector 59, Gurgaon

Job Type: Contract

Job Description:

We are seeking a highly organized and proactive Admin Executive to support our team with a range of administrative tasks. The ideal candidate will be responsible for managing day-to-day office operations, ensuring smooth workflows, and handling essential administrative duties.

Key Responsibilities:-

• Bookkeeping: Maintain accurate records of financial transactions, manage office expenses, and assist in budget tracking.
• Vendor Management: Establish and maintain relationships with suppliers and service providers, ensuring timely procurement of office supplies and services. Negotiate pricing and terms for contracts.
• Facility Management: Oversee the maintenance and upkeep of the office premises, including liaising with external vendors for repairs and services. Ensure the workplace remains safe, clean, and operational.
• Hospitality Arrangements: Coordinate hospitality needs for meetings, events, and visitors, including catering, transportation, and accommodations as required.
• Provide administrative support to senior management and various departments as needed.
• Handle office correspondence, maintain filing systems, and assist in scheduling meetings and appointments.
• Monitor and manage office supplies inventory to ensure timely replenishment.

Skills & Qualifications:

• Proven experience in office administration or a related field.
• Strong organizational and time-management skills.
• Ability to handle multiple tasks and work under pressure.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Knowledge of bookkeeping practices and experience with accounting software is a plus.

Preferred Attributes:

• Strong attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively.
• Experience in vendor negotiations and managing service contracts.