Office Assistant

Job Summary

We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations in our automobile company. The ideal candidate will handle clerical tasks, maintain records, coordinate with departments (sales, service, accounts), and ensure smooth office functioning.

Key Responsibilities

Handle day-to-day administrative and clerical tasks

Maintain customer records, vehicle documentation, and service files

Assist sales and service teams with paperwork and documentation

Manage incoming calls, emails, and visitor inquiries

Prepare invoices, quotations, delivery notes, and reports

Maintain office supplies and coordinate with vendors

Data entry and updating CRM/ERP systems

Schedule meetings, appointments, and service bookings

Support accounts team with basic billing and payment follow-ups

Ensure proper filing and document control (physical & digital)

Required Qualifications

High school diploma or Bachelor’s degree in Administration/Commerce (preferred)

1–3 years of experience in administrative role (automobile industry preferred)

Basic knowledge of vehicle documentation and RTO processes (advantage)

Proficiency in MS Office (Word, Excel, Outlook)

Good communication and interpersonal skills

Strong organizational and multitasking abilities

Key Skills

Administrative coordination

Data entry accuracy

Documentation management

Communication skills

Time management

Customer handling

Preferred Attributes

Familiarity with automobile dealership operations

Experience with dealership management software (DMS)

Professional attitude and customer-focused mindset

Working Conditions

Office-based role within dealership/workshop

May require coordination with sales yard and service workshop