Personal Assistant

Job Title

Personal Assistant to Director

Reporting To Director______________

Job Summary

The Personal Assistant (PA) to the Director will provide high-level administrative, operational, and strategic support to ensure smooth day-to-day functioning of the Director’s office. The role requires excellent coordination skills, strict confidentiality, strong time management, and the ability to work effectively in a fast-paced automobile industry environment.

______________

Key Responsibilities

Administrative & Executive Support

• Manage the Director’s calendar, appointments, meetings, and travel schedules

• Screen, prioritize, and respond to emails, calls, and correspondence

• Prepare reports, presentations, agendas, and meeting minutes

• Handle confidential and sensitive information with utmost discretion

Coordination & Communication

• Act as a liaison between the Director and internal teams, vendors, dealers, and external stakeholders

• Coordinate with departments such as Production, Sales, R&D, Supply Chain, and Finance

• Follow up on action items, deadlines, and key deliverables

Business & Industry Support

• Assist in preparing business reviews, MIS reports, and performance dashboards

• Support project tracking related to vehicle launches, plant operations, and dealer network activities

• Conduct basic research and data analysis on market trends, competitors, and operational data

Travel & Event Management

• Arrange domestic and international travel, accommodation, and detailed itineraries

• Coordinate meetings, conferences, plant visits, and industry-related events

Office & Process Management

• Ensure proper maintenance of records, documents, and filing systems

• Improve administrative processes to enhance efficiency

• Support compliance requirements, audits, and documentation

______________

Required Skills & Competencies

• Excellent verbal and written communication skills

• Strong organizational and multitasking abilities

• Proficiency in MS Office (Excel, PowerPoint, Word, Outlook)

• Ability to work under pressure and meet tight deadlines

• High level of professionalism, integrity, and confidentiality

• Strong follow-up and problem-solving skills

______________

Preferred Qualifications

• Bachelor’s degree in business administration, Management, or a related field

• 3–7 years of experience as a Personal Assistant / Executive Assistant

• Prior experience in the automobile or manufacturing industry preferred

• Experience supporting senior management will be an added advantage

______________

Key Attributes

• Proactive and detail-oriented

• Flexible and adaptable to changing business needs

• Strong interpersonal skills

• High integrity and discretion