Receptionist / Front Office Executive

We are seeking a professional and organized Receptionist / Office Administrator to manage front desk operations while providing essential office administrative support. The role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

• Front Desk & Reception DutiesGreet and welcome visitors in a courteous and professional manner
• Answer, screen, and direct incoming phone calls
• Manage visitor logs and issue visitor passes
• Maintain a clean, organized, and professional reception area
• Provide basic information to visitors and clients
• Office Administration ActivitiesHandle daily office administrative tasks and documentation
• Maintain filing systems (physical and electronic)
• Perform data entry and update records accurately
• Manage office calendars, meeting schedules, and appointments
• Coordinate meetings, prepare meeting rooms, and arrange refreshments
• Receive, sort, and distribute mail and courier deliveries
• Manage office supplies inventory and place purchase requests
• Coordinate with vendors, service providers, and maintenance staff
• Assist HR and Finance teams with administrative support (attendance records, invoices, expense tracking, etc.)
• Prepare basic reports, letters, and correspondence
• Ensure compliance with office policies and procedures
• Support management with ad-hoc administrative tasks as required
• Required Qualifications & SkillsHigh school diploma or equivalent (Bachelor’s degree preferred)
• Proven experience as a receptionist, office administrator, or similar role
• Strong verbal and written communication skills
• Professional appearance and customer-focused attitude
• Excellent organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to handle confidential information with discretion
• Working ConditionsOffice-based role
• Standard business hours ( 9 AM - 6 PM)