Receptionist / Front Office Executive

Job Title: Receptionist

Location: 1516 Galleria Towers, DLF 4, Gurgaon, Sector 28, Haryana, 122009

Job Type: [Full-time]

Department: [Front Office/Administration]

Reporting To: [Office Head/Administration Manager]

Job Summary:

We are seeking a professional and courteous Receptionist to be the first point of contact for visitors and clients. The ideal candidate should have excellent communication skills, a pleasant personality, and the ability to manage front desk operations efficiently. This role involves handling calls, greeting guests, managing appointments, and supporting administrative tasks to ensure smooth office functioning.

Key Responsibilities:

• Greet and welcome visitors in a professional manner.
• Answer, screen, and forward incoming phone calls.
• Manage the reception area to ensure it is tidy and presentable.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Handle incoming and outgoing correspondence (emails, couriers, letters).
• Maintain visitor logs and issue passes as per security protocols.
• Provide basic information to clients and visitors regarding company services.
• Support administrative tasks such as filing, photocopying, and data entry.
• Coordinate with other departments for smooth communication flow.
• Assist in organizing office events and meetings when required.

Requirements:

• Graduate in any discipline (Diploma in Office Administration preferred).
• Strong command over written and spoken English.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent interpersonal and communication skills.
• Professional appearance and demeanor.
• Ability to multitask and manage time effectively.
• Organized and detail-oriented approach to work.
• Prior experience in front office or customer service roles preferred.

Preferred Skills:

• Familiarity with office equipment (telephone systems, printers, scanners).
• Basic knowledge of administrative and clerical procedures.
• Ability to handle confidential information with discretion.
• Customer service orientation and problem-solving skills.
• Any additional work concerning the job profile