Job Summary:The Secretary plays a vital support role in ensuring the smooth functioning of daily operations within the executive search firm. This role involves managing administrative duties, coordinating schedules, maintaining documentation, and facilitating effective communication between internal teams, clients, and candidates.

• Key Responsibilities:Administrative Support:
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• Manage calendars, schedule meetings, and coordinate appointments for consultants and senior management.
• Prepare, proofread, and format documents, reports, and presentations.
• Handle incoming calls, emails, and correspondence with professionalism and confidentiality.
• Client and Candidate Coordination:
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• Assist in scheduling client and candidate interviews.
• Maintain updated contact lists and candidate databases.
• Prepare candidate briefs and dossiers for client review.
• Document & Database Management:
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• Maintain and organize digital and physical files.
• Input and update data in the Applicant Tracking System (ATS) or CRM.
• Ensure proper documentation for search mandates, contracts, and candidate records.
• Office Coordination:
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• Oversee office supplies and equipment inventory.
• Liaise with vendors and service providers when necessary.
• Support event coordination for client or internal meetings.
• Confidentiality & Discretion:
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• Handle sensitive information with the utmost discretion.
• Ensure compliance with data protection and privacy regulations.