Secretary / Executive Assistant

Company Name: Home Shopee

Job Title: Executive Assistant (EA)

Location: Gurgaon, Haryana

Experience: 3–5 Years

Employment Type: Full-Time

🔹 JOB SUMMARY

The Executive Assistant (EA) will provide high-level administrative, coordination, and operational support to the Founder/Director of Home Shopee. The role requires strong organizational skills, confidentiality, multitasking ability, and coordination across departments including stores, accounts, HR, vendors, and consultants.

• 🔹 KEY RESPONSIBILITIES
• 🗂️ Administrative & Executive SupportManage daily schedule, meetings, and reminders of the Director
• Draft, format, and manage emails, letters, notices, and reports
• Maintain confidential files, documents, and business records
• Prepare presentations, MIS summaries, and review notes
• 🏪 Business & Operations
• CoordinationCoordinate with store managers, accounts, HR, and warehouse teams
• Follow up on assigned tasks, deadlines, and action points
• Track approvals, decisions, and pending matters
• Support execution of new projects, store openings, and audits
• 📊 Reporting & MIS Support
• Assist in preparing daily/weekly/monthly MIS for management review
• Maintain trackers for sales, expenses, payments, and tasks
• Ensure accurate data flow between departments
• 🤝 Communication & LiaisonAct
• as a single point of contact between Director and internal teams
• Coordinate with banks, consultants, vendors, and service providers
• Handle professional communication with discretion and clarity
• 🔹 REQUIRED SKILLS & QUALIFICATIONS
• 🎓 EducationGraduate in any discipline (MBA preferred but not mandatory)
• 🧠 ExperienceMinimum 2 years experience as EA / PA / Admin Executive
• Experience in retail, FMCG, or multi-location business preferred
• 💻 Technical SkillsMS Office (Excel, Word, PowerPoint)
• Email management & documentation
• Basic MIS and reporting knowledge
• Familiarity with Google tools / HRMS / task tools is a plus
• 🔹 BEHAVIORAL & PROFESSIONAL SKILLS
• Excellent communication (verbal & written)
• Strong follow-up and task management skills
• High level of confidentiality and integrity
• Ability to work under pressure and manage multiple priorities
• Proactive, organized, and solution-oriented mindset
• 🔹 WORKING HOURS & FLEXIBILITY
• As per company requirement
• Flexibility during peak business periods is expected
• 🔹 SALARY & BENEFITS
• Salary: As per experience & skills
• Growth opportunity with expanding organization
• Direct exposure to leadership and strategic decision-making
• 🔹 REPORTING STRUCTURE
• Reports directly to: Founder / Director – Home Shopee
• 🔹 PROBATION
• 3 Months (Performance-based confirmation)