Secretary / Executive Assistant

What You Will Do

Your day will follow a structured rhythm:

Daily Operations Management

• Prepare the Director’s daily briefing every morning — open tasks, pending decisions, key updates from all departments
• Run a 15–20 minute daily standup meeting with department managers. You set the agenda, take notes, and assign action items
• Enter all decisions and action items into a tracking system within 15 minutes of every meeting
• Send each person their specific action items with deadlines and priority levels
• Follow up with every task owner by end of day. Update status. Flag anything overdue or blocked
• Send the Director a 5-line end-of-day summary: what got done, what is pending, what is blocked, what needs attention tomorrow

Calendar and Communication Management

• Manage the Director’s calendar — all meeting requests go through you
• Route incoming calls and requests to the right department head (you do not answer them yourself — you direct them to the right person)
• Coordinate between 6–7 department managers without bypassing anyone’s authority

Reporting and Tracking

• Maintain a weekly scorecard showing: how many decisions were made, how many tasks completed on time, which departments are on track vs. lagging
• Prepare a monthly business review summary for the Director
• Track and flag patterns: recurring delays, repeated bottlenecks, overdue items that keep slipping

What You Need

Must Have

• Strong written and verbal communication (Hindi and English)
• Excellent with spreadsheets (Google Sheets or Excel) — you will live in trackers
• Obsessive follow-up ability — if someone says “I will do it by Thursday,” you check on Thursday, not Friday
• Comfort with digital tools — we use Zoho, WhatsApp for business, and are building AI-assisted workflows
• Ability to manage up — you will remind the Director of his own commitments, not just everyone else’s
• Discretion and confidentiality — you will see pricing, margins, salaries, and strategic plans. These stay with you

Good to Have

• Experience working in a manufacturing, trading, or industrial environment
• Familiarity with Zoho (CRM, Projects, or any Zoho app)
• Exposure to AI tools (ChatGPT, Claude, or similar) — we will train you, but curiosity helps

What This Role Is NOT

Let’s be upfront so there are no surprises:

• This is NOT a receptionist or front-desk role. You are not making tea or handling visitors
• This is NOT a decision-making role. You ensure decisions get executed, you do not make them
• This is NOT an HR role. You will not manage attendance, payroll, or employee grievances
• This is NOT a 9-to-5 clock-in clock-out job. The Director works long hours. You will be expected to be available during business hours and occasionally beyond for urgent matters

Why This Role Matters

Dev Plastics is at a pivotal stage. The Director is building a professional management structure for the first time. You will be employee #1 in that new structure. Everything that follows — the systems, the hiring, the accountability culture — starts with this role working well.

If you are someone who takes pride in making the machine run smoothly, who gets satisfaction from checking things off and holding people accountable, and who wants to grow with a company that’s scaling fast — this is your role.