Junior People Services Assistant

Business Associate

We are looking for a Junior People Services Assistant to help our People Services team & Employee Engagement Team with day-to-day tasks and provide essential support in delivering a smooth candidate and stakeholder experience

Absences Management

•Ensure accurate monthly reconciliation of annual holidays and illness records between our time management tool (STAR) and our ATS (SuccessFactors).•Monitor and verify special leave entries within SuccessFactors to maintain up-to-date records.

Data Management

•Onboard newcomers by onboarding their data in Supermiro platform•Manage A1 certificate registrations to Social Security.•Track contractors, third party worker and virtual assignees effectively.•Verify diplomas and work permits to uphold employment standards.

Reporting & Data Quality

•Coordinate the preparation and ordering of lunch vouchers to enhance employee benefits.•Compile and deliver the monthly report for authorities (PSF) with accuracy and timeliness.•Conduct thorough data quality checks in SuccessFactors to ensure reliable information.•Review new hire documentation including contracts and ID cards.•Provide essential day-to-day administrative support to the People Services team to drive smooth operations.

New joiner onboarding support

•Provide administrative support to the Employee Engagement Team during the onboarding process.•Coordinate and schedule meetings with various stakeholders.•Prepare and present reports tailored for internal clients, supporting informed decision-making.•Maintain precise data entry and management within SuccessFactors to support workforce administration.•Assist with various initiatives and ad hoc projects, contributing to continuous improvement.

 

•A Bachelor's or Master's degree in Human Resources, Business Administration, or a similar field. (Or yoU are expected to graduate soon.)

Technical & functional skills

•You have a strong interest in the operations of Human Resources.•You are meticulous, detail-oriented, and organized.•You feel confident using Microsoft Office tools, especially Outlook and Excel.•You are proactive, reliable a good communicator, and you are comfortable with working remotely.•You are fluent in English.•Knowledge of recruitment tools (e.g., SAP SuccessFactors) is a nice-to-have.

Experience Level

Entry Level