Employee Expenses Reimbursement Specialist

IN-Specialist 2_Employee Expenses Reimbursement_ Operations COE - Employee Expense Reimbursement_IFS_Gurgaon

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

Operations

Management Level

Specialist

Job Description & Summary

At PwC, our people in finance focus on providing financial advice and strategic guidance to clients, helping them optimise their financial performance and make informed business decisions. These individuals handle financial analysis, budgeting, forecasting, and risk management.

In financial operations at PwC, you will focus on managing financial processes and confirming compliance with regulations. You will handle tasks such as financial reporting, budgeting, and risk management.

Why PWC

At PwC, you will be part of a vibrant community of solvers that leads with trust and creates distinctive outcomes for our clients and communities. This purpose-led and values-driven work, powered by technology in an environment that drives innovation, will enable you to make a tangible impact in the real world. We reward your contributions, support your wellbeing, and offer inclusive benefits, flexibility programmes and mentorship that will help you thrive in work and life. Together, we grow, learn, care, collaborate, and create a future of infinite experiences for each other. Learn more about us.

At PwC, we believe in providing equal employment opportunities, without any discrimination on the grounds of gender, ethnic background, age, disability, marital status, sexual orientation, pregnancy, gender identity or expression, religion or other beliefs, perceived differences and status protected by law. We strive to create an environment where each one of our people can bring their true selves and contribute to their personal growth and the firm’s growth. To enable this, we have zero tolerance for any discrimination and harassment based on the above considerations.

Role Overview

We are seeking a detail-oriented and proactive Specialist – Employee Expenses Reimbursement / Payroll & Benefits to join our team. This role is critical in supporting the Center of Excellence (CoE) to enhance employee experience in expense reimbursement processes. The specialist will ensure policy compliance, leverage best-in-class technology, and strengthen governance mechanisms to detect errors, prevent fraud, and build efficient controls.

Responsibilities

• Conduct daily reviews of data enrichment performed by the expense vendor, ensuring accuracy and SLA adherence.
• Perform monthly sample audits of verified expenses to identify incorrect, duplicate, or forged claims against compliance and company policy.
• Ensure timely processing of payment cycles (employees & corporate cards) as per defined SLAs.
• Regularly reconcile data interfaces to confirm timely transaction postings across applications.
• Meet SLA requirements for open BRS transactions and provide inputs to minimize manual reconciliation.
• Oversee timely settlement of employee travel advances and corporate credit card outstanding balances.
• Follow up on advance settlements and provide guidance to employees for compliance.
• Handle employee queries related to expense policies, onboarding guidance for new hires, and alumni portal/RTU queries.
• Provide timely inputs in the payroll module for exit employees to ensure smooth completion of the exit process.
• Retrieve expense vouchers from the expense module upon request from internal teams.
• Support internal and external audit queries related to expense reimbursement and travel advances.
• Prepare and post manual journal entries in sub-ledger; reconcile expense control accounts.
• Prepare schedules of expense accounts, ensuring no aged transactions remain pending, and share with the GL team.
• Manage timely exit clearance, ensuring recoveries (corporate card, travel advance, relocation, etc.) are processed.
• Support internal and statutory audit requirements on a monthly, quarterly, and yearly basis.
• Provide timely input to the payroll team for employee recoveries.
• Ensure adherence to the RCSA framework, meet KQIs, and contribute to enhancing process KPIs.

Desired Skills & Qualifications

• Knowledge of expense reimbursement processes, payroll inputs, and compliance frameworks.
• Experience in QC, reconciliations, and financial controls.
• Ability to manage priorities with attention to detail and accuracy.
• Excellent communication skills for handling employee queries and cross-functional collaboration.
• Proficiency in expense management systems, payroll modules, and financial reporting tools

Mandatory skill sets:

Accounts Payable (AP)

Reconciliations

Preferred skill sets:

Reimbursement

Years of experience required:

3years

Education qualification:

UG/PG

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required: Bachelor in Business Administration, Bachelor of Commerce, Master of Business AdministrationDegrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Accounts Payable (AP)

Optional Skills

Accepting Feedback, Accepting Feedback, Accounting Policies, Accounting Practices, Active Listening, Balance Sheet Analysis, Budgetary Management, Cash Flow Analysis, Communication, Emotional Regulation, Empathy, Escalation Management, Financial Budgeting, Financial Close Process, Financial Data Mining, Financial Forecasting, Financial Management, Financial Policy, Financial Reporting, Financial Statement Analysis, Generating Financial Reports, Inclusion, Intellectual Curiosity, Internal Controls, Key Performance Indicators (KPIs) {+ 4 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

Job Posting End Date