Event Operations Associate

Oliver Wyman - Event Operations Associate (Sourcing Specialist) - Gurugram

Company:

Oliver Wyman

Description:

Oliver Wyman is now looking to hire an Events Operations Associate - Souring Specialsit to join our global Events team!

This role is based out of our Gurugram office.

Job Overview

We are seeking an energetic and passionate Events Operation Associate who specializes in sourcing event venues and hotels to join our global team. The ideal candidate will play a pivotal role in sourcing destinations and building strong relationships with venue representatives and stakeholders. This role involves finding the best event venue options based on specifications including budget, accessibility and firm’s travel mandates.  Key Responsibilities

• Work with event planners to identify business requirements and determine best venue options for global OW events

• Strong knowledge of sourcing processes and makes suggestions when applicable to adjust or improve procedures

• Coordinate venue sourcing via RFP tool and support planners with venue search, compiling responses and preparing destination proposal recommendations for the client  

• Strategic sourcing knowledge with solid vendor and supplier network to support venue selection goals

• Familiar with hospitality industry and travel trends

• Strong data analysis skills focused on accurate reporting

• Risk mindful keeping in  mind safety and security of OW participants in selecting potential event destinations

• Identifies potential challenges with venue limitations, competing events, etc.

Experience Required

• Bachelor’s degree is preferred.

• Proven experience in venue sourcing and basic event management.

• Familiar with corporate travel policies and vendor management best practices.

• 2-4 years of relevant experience in sourcing and procurement and it should include:

  • Supplier negotiation

  • Management FRQs/ RFPs

  • Cost analysis.

• Excellent communication and relationship-building abilities.

• Proficient in budget management and cost control.

• Analytical mindset with experience in data analysis and reporting.

• Understanding of compliance, policy and risk management in sourcing

Skills and Attributes

• Able to handle stress and remain calm.

• Highly self-motivated with excellent interpersonal skills.

• Ability to multi-task and prioritize with excellent time management.

• Can adapt to a fast-changing environment and respond accordingly.

• A team player with the ability to function independently, but collaboratively to deliver top results.

• Proactive and solutions oriented.

• Energetic, willing to “roll up their sleeves” to get the job done.

• Ability to meet deadlines in a fast-paced, demanding environment.

• Solid experience with data analysis and reporting tools

• Knowledge and curiosity to experiment with AI and technology as integral components of innovation change initiatives

Technical Skills

• Proficiency with MS Office (PowerPoint, Excel, Word) and file sharing tools such as SharePoint.

• Experience with meeting management software such as Cvent.

• Virtual event skills (Zoom, Microsoft Teams).

• Other sourcing tools

Oliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm combining deep industry knowledge with specialized expertise to help clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow on LinkedIn and X.Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, caste, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

Experience Level

Mid Level