Office Admin Assistant

An office admin assistant job description includes managing schedules, handling communications, organizing files, and providing general support to staff. Key duties involve coordinating meetings, preparing documents, managing office supplies, and acting as a point of contact for clients and colleagues. Strong organizational, time management, and communication skills are essential for success in this role.  

Key responsibilities

• Manage communications: Answer phones, screen and direct calls, manage incoming/outgoing correspondence, and draft emails and memos. 
• Handle scheduling: Coordinate and schedule appointments, meetings, and travel arrangements. 
• Organize and maintain records: Create and manage both physical and electronic filing systems and databases. 
• Support staff: Assist other team members with administrative tasks, coordinate office supplies, and manage general office duties. 
• Prepare documents: Create, edit, and proofread documents, presentations, and reports. 
• Handle general office tasks: Perform data entry, process expense reports, and manage general office operations.