Personal Secretary

key job responsibilities of Personal Secretary

typically aligned with supporting senior executives, directors, or managers:

• 1. Administrative Support Managing schedules, calendars, and appointments.
• Organizing meetings, including preparing agendas and taking minutes.
• Handling correspondence (emails, letters, memos, etc.).
• Filing and retrieving corporate records, documents, and reports.
• 2. Communication Management Acting as the first point of contact between the executive and internal/external stakeholders.
• Screening and directing phone calls and visitors.
• Drafting, reviewing, and sending communications on behalf of the executive.
• 3. Travel and Event Arrangements Booking flights, hotels, and transport for business trips.
• Organizing and coordinating conferences, events, and corporate meetings.
• Preparing detailed itineraries and travel expense reports.
• 4. Confidentiality and Discretion Handling confidential and sensitive information with integrity.
• Managing private affairs or personal tasks as requested.
• 5. Task Coordination and Follow-up Reminding the executive of important tasks and deadlines.
• Following up with departments or teams for updates and reports.
• Ensuring timely completion of delegated tasks.
• 6. Office Management Maintaining office supplies and equipment as needed.
• Overseeing clerical tasks such as photocopying, printing, or scanning documents.
• 7. Documentation and Reporting Preparing reports, presentations, and briefing notes.
• Maintaining records of decisions and actions from meetings.
• Optional (Depending on Role):Personal errands or household management (for private secretaries).
• Bookkeeping or petty cash handling.
• Assistance with social media or digital communication (in modern roles).