Lead Project Coordination and Administration

Project Coordination & Adm.

Responsibilities

Lead - Project Coordination & Administration-SM

Strategic Leadership and Planning:

Drive strategic project outcomes by developing and implementing coordinated plans that align with organizational objectives and ensure timely completion of deliverables.

Enhance project execution by identifying and addressing potential roadblocks, ensuring proactive mitigation strategies are in place.

Guide long-term operational planning by analyzing project data and forecasting future needs, fostering sustainable growth.

Operational Excellence:

Ensure timely project delivery by monitoring resource allocation, progress tracking, and adherence to established timelines and milestones.

Streamline administrative workflows by implementing standardized processes and improving communication between departments to enhance overall productivity.

Optimize performance by continuously assessing project efficiency metrics and applying actionable insights for process improvements.

Governance, Compliance, and Risk Management:

Strengthen organizational integrity by ensuring project operations comply with internal policies, regulatory requirements, and quality standards.

Mitigate project risks by conducting regular assessments, implementing controls, and addressing identified vulnerabilities to ensure sustainable operations.

Maintain readiness for audits by overseeing accurate and comprehensive documentation of project activities, ensuring adherence to governance frameworks.

Technology and Innovation:

Foster innovation by leveraging digital tools and project management software to enhance efficiency and ensure transparency in coordination activities.

Improve administrative operations by adopting advanced technologies to automate workflows, reducing manual errors and increasing overall accuracy.

Facilitate informed decision-making by generating real-time insights through data visualization tools and analytics platforms.

Financial Management:

Ensure cost-effective project execution by monitoring budgets, optimizing resource utilization, and addressing variances to align with financial goals.

Drive fiscal responsibility by preparing accurate cost analyses, financial reports, and resource forecasts to inform strategic decision-making.

Oversee procurement and administrative expenditures to prevent overspending and ensure alignment with approved financial plans.

Stakeholder Management:

Strengthen internal collaboration by coordinating with cross-functional teams to resolve project challenges, align objectives, and drive organizational goals.

Build productive external partnerships by engaging with vendors, contractors, and regulatory authorities to ensure timely approvals and seamless project execution.

Team Management:

Enhance team performance by mentoring team members, identifying skill gaps, and implementing training programs to foster professional growth and competency.

Drive accountability by setting clear objectives, conducting regular performance reviews, and providing constructive feedback to align team efforts with organizational priorities.

Cultivate a collaborative team environment by promoting open communication, innovation, and shared responsibility for achieving project goals.

Key Stakeholders - Internal

Project Managers

Operations Department

Finance Department

HR Department

Administration

Quality and Assurance Department

Compliance Department

IT and Technology Department

Key Stakeholders - Internal

Vendors and Suppliers

Contractors and Subcontractors

Regulatory Authorities

Local Government Agencies

Consultants and Industry Experts

Clients/End-Users

Auditors (Internal and External)

Qualifications

Educational Qualification:

Engineering (Must)

Preffered Master’s Degree in Business Administration, Project Management, or a related field.

Work Experience (Range of years):

7-10 years of experience in project coordination, administration, or management, with a strong emphasis on operational efficiency and stakeholder management.