HR Executive

Job Title: HR ExecutiveDepartment: Human Resources

Reports To: HR Manager / Head HR

Job SummaryThe HR Executive is responsible for supporting day-to-day HR operations including recruitment, employee onboarding, attendance & leave management, payroll coordination, employee relations, and compliance with HR policies. The role ensures smooth HR processes and a positive employee experience.

• Key Responsibilities1. Recruitment & OnboardingHandle end-to-end recruitment (job postings, screening, interviews, offer letters)
• Coordinate with department heads for manpower requirements
• Manage employee onboarding and induction programs
• Maintain recruitment trackers and candidate records
• 2. Employee Records & DocumentationMaintain employee files (personal, academic, experience documents)
• Update HR databases and employee records regularly
• Issue appointment letters, confirmation letters, ID cards, and relieving letters
• 3. Attendance, Leave & Payroll SupportMonitor attendance, late marks, and leave records
• Coordinate with payroll team/vendor for salary processing
• Address payroll-related employee queries
• Maintain statutory records (PF, ESI, gratuity if applicable)
• 4. Employee RelationsAct as a point of contact for employee HR-related concerns
• Support grievance handling and conflict resolution
• Promote a healthy and professional work culture
• 5. HR Policies & ComplianceAssist in implementing HR policies and procedures
• Ensure compliance with labor laws and internal regulations
• Support audits and inspections when required
• 6. Performance & EngagementAssist in performance appraisal processes
• Support employee engagement activities, celebrations, and events
• Track probation and confirmation status
• 7. Exit ManagementConduct exit formalities and exit interviews
• Ensure clearance process and final settlement coordination
• Maintain attrition and exit reports
• Required Skills & QualificationsBachelor’s/Master’s degree in HR, Business Administration, or related field
• 1–3 years of experience as HR Executive or HR Generalist
• Good communication and interpersonal skills
• Knowledge of HR processes and labor laws
• Proficiency in MS Office (Excel, Word)
• Strong organizational and multitasking abilities
• Preferred SkillsExperience in school/education sector (if applicable)
• Familiarity with HRMS software
• Ability to handle confidential information professionally