Receptionist / Front Office Executive

Job Summary:We are looking for a highly professional and detail-oriented Receptionist to manage the corporate front office. The role demands excellent communication, strong coordination skills, and adherence to global corporate standards. The incumbent will act as the first point of contact and represent the organization’s brand and values at all times.

• Key Responsibilities:Manage front desk operations with strict adherence to corporate protocols and SLAs
• Professionally greet and assist global clients, visitors, and senior stakeholders
• Handle multi-line phone systems (EPABX) with accuracy and proper call routing etiquette
• Maintain real-time visitor management system, ensuring compliance with security policies
• Coordinate with security team for access control and visitor authorization
• Ensure meeting rooms are booked, prepared, and maintained as per corporate standards
• Manage international and domestic courier services with proper tracking and documentation
• Maintain daily MIS reports related to visitors, calls, and administrative activities
• Support leadership visits, board meetings, and high-level client interactions
• Coordinate with cross-functional teams (HR, IT, Admin, Facilities) for seamless operations
• Ensure reception area aligns with global brand image and audit standards
• Strictly maintain confidentiality of sensitive information
• Required Qualifications & Experience:Bachelor’s degree (mandatory)
• 2–5 years of experience in a corporate/MNC front office environment
• Excellent command over English (verbal & written); additional languages preferred
• Proficiency in MS Office and Outlook; experience with visitor management tools preferred
• Experience handling senior stakeholders and international clients