Secretary / Executive Assistant

Job Title -Executive Assistant to CEO

Job Summary -

The Executive Assistant (EA) to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. The role requires confidentiality, business acumen, coordination capability, and strong execution discipline. The EA acts as a liaison between the CEO and internal/external stakeholders, ensuring seamless communication, prioritization, and follow-through on key initiatives.

This position demands maturity, discretion, analytical thinking, and hospital operations understanding.

• Key ResponsibilitiesA. Executive & Strategic SupportManage CEO’s calendar, appointments, travel plans, and priority scheduling.
• Prepare agendas, briefing notes, dashboards, and presentations for leadership meetings.
• Track strategic initiatives, action points, and ensure closure within defined timelines.
• Coordinate Board/Management review meetings and circulate MOMs with accountability matrix.
• Maintain confidential records and sensitive business documents.
• B. Hospital Operations CoordinationFollow up with department heads (Medical, Nursing, Operations, Finance, HR, Marketing).
• Monitor daily census, revenue performance, cash flow alerts, and operational escalations.
• Support implementation of SOPs, performance metrics, and governance controls.
• Escalate operational risks to CEO with structured analysis and recommendations.
• C. Communication & LiaisonDraft internal communications, circulars, and executive correspondence.
• Act as single-point coordination between CEO and senior stakeholders.
• Handle external interactions with consultants, vendors, and institutional partners.
• Ensure brand-aligned communication standards are maintained.
• D. Data & ReportingPrepare daily/weekly/monthly MIS for CEO review.
• Consolidate departmental reports into executive dashboards.
• Analyze trends in occupancy, revenue, receivables, and cost heads.
• Maintain documentation repository (digital & physical) with version control.
• E. Governance & ConfidentialityMaintain absolute confidentiality on financials, HR matters, and strategic plans.
• Track compliance timelines (licenses, statutory filings, accreditations).
• Support audit documentation and regulatory submissions when required.