Secretary / Executive Assistant

Job Description: Executive Assistant

Media Wagon, a Hyderabad-based leader in advertising, branding, and digital marketing solutions with over 20 years of experience, seeks a proactive Executive Assistant to support our executive team in driving creative campaigns and client success.

Key Responsibilities:

Manage executive calendars, schedule meetings, coordinate travel, and handle expense reports to ensure seamless operations in a fast-paced agency environment.

Facilitate communication between creative teams, clients, and leadership, including preparing agendas, reports, and presentations aligned with branding projects.

Support project coordination for digital marketing, web design, graphic design, and filmmaking initiatives, tracking timelines and deliverables.

Required Skills and Qualifications:

Strong organizational and time management abilities to handle calendars, projects, and multitasking in a dynamic creative environment. proactive problem-solving, excellent communication, and tech-savviness for handling client inquiries and social media updates.

Excellent communication (written/verbal) and emotional intelligence for client interactions, team coordination, and stakeholder liaison. Tech-savviness with tools like MS Office (advanced Excel for data analysis, pivot tables, VLOOKUP, macros), Power BI for dashboards and visualizations, Google Workspace, CRM systems, social media platforms, and basic digital marketing software.

Key Qualifications

2-5 years of experience as an EA or admin in marketing, advertising, or branding agencies; familiarity with tools like Excel, digital marketing concepts (e.g., SEO basics, analytics, brand voice) without needing full expertise.

Graduate degree preferred; location in Hyderabad with office work; passion for digital marketing and branding a plus. proactive attitude, discretion, and adaptability to fast-paced agency demands.