Executive Assistant to Vice President - Professional Services

Executive Assistant

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Job Category

Corporate Functions

Job Details

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Job Description Summary

Position Overview: We are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to the Vice President (VP) of our Professional Services function. The ideal candidate will be highly organized, detail-oriented, and capable of managing complex schedules and priorities in a fast-paced environment.

Key Responsibilities

1. Executive Support

• Manage complex calendars, scheduling internal and external meetings across time zones

• Coordinate travel arrangements (flights, accommodation, visas, itineraries)

• Prepare meeting agendas, presentations, briefing documents, and follow-ups

• Track action items and ensure timely completion

• Manage confidential information with discretion

• Screen and prioritise incoming communications

2. Customer & Executive Visit Coordination

• Organise customer visits end-to-end (agenda, logistics, catering, room bookings, materials)

• Coordinate cross-functional participation for executive briefings

• Prepare briefing packs and background materials

• Act as point of contact during on-site customer engagements

• Ensure a professional, high-impact visitor experience

3. Event Planning & Hub Leadership Support

• As the VP also serves as Local Hub Leader, the EA will:

• Plan and execute internal events (town halls, team offsites, leadership meetings)

• Coordinate local employee engagement initiatives

• Manage venue bookings, catering, vendors, and logistics

• Support budgeting and vendor management for events

• Partner with HR and internal communications on engagement activities

4. Administrative & Operational Support

• Assist with procurement requests, expense reports, and budget tracking

• Support onboarding coordination for new hires in Professional Services

• Maintain documentation and shared drives

• Help track team KPIs, reporting dashboards, and operational metrics

• Liaise with facilities, IT, and HR for hub-related needs

Qualifications:

• Bachelor’s degree preferred, or equivalent practical experience.

• Proven experience as an executive assistant or similar role supporting C-level executives.

• Strong organizational and time-management skills, with the ability to prioritize tasks and handle multiple deadlines.

• Excellent verbal and written communication skills, with a keen attention to detail.

• Proficiency in  Office (Google Sheets, Word, Excel, PowerPoint, Slack) and other relevant software applications.

• Ability to maintain confidentiality and exercise sound judgment and discretion.

• Professional demeanour and the ability to interact comfortably with executives, clients, and stakeholders at all levels.

Unleash Your Potential

When you join Salesforce, you’ll be limitless in all areas of your life. Our benefits and resources support you to find balance and be your best, and our AI agents accelerate your impact so you can do your best. Together, we’ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love. Apply today to not only shape the future — but to redefine what’s possible — for yourself, for AI, and the world.

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Posting Statement

Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that’s inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications – without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.

Experience Level

Executive Level