Export Documentation Executive

Job Title: Export Documentation ExecutiveJob SummaryWe are seeking a detail-oriented Export Documentation Executive responsible for handling export-import documentation, GST compliance, and accounting activities. The role requires coordination with logistics partners, customs authorities, banks, and internal finance teams to ensure smooth international trade operations and statutory compliance.

• Key Responsibilities1. Export & Import DocumentationPrepare and verify export documents: Commercial Invoice, Packing List, Shipping Bill, Bill of Lading/Airway Bill, Certificate of Origin, etc.
• Handle import documentation including Bill of Entry and related customs paperwork.
• Coordinate with CHA, freight forwarders, shipping lines, and transporters.
• Ensure compliance with DGFT, IEC, customs regulations, and Incoterms.
• Manage LC documentation and bank submissions.
• Track shipments and maintain proper documentation records.
• 2. GST Filing & CompliancePrepare and file GST returns (GSTR-1, GSTR-3B, etc.).
• Reconcile GST data with purchase and sales records.
• Handle LUT filings and refund processes for export shipments.
• Ensure timely compliance with GST and other statutory requirements.
• Coordinate with auditors and tax consultants when required.
• 3. Accounting & FinanceMaintain sales and purchase entries in accounting software (Tally/ERP).
• Reconcile bank statements and ledger accounts.
• Manage accounts receivable and payable.
• Prepare basic financial reports and assist in audits.
• Monitor export incentives and related accounting entries.