Front Office Executive Cum Admin(Female)

Job Description – Front Office Executive

Having Corporate or Head office Experience Only

Key Responsibilities

Visitor & Guest Management

• Welcome and assist visitors, guests, and job aspirants upon arrival at the front office.
• Record job aspirants’ details accurately in designated application templates.
• Confirm the purpose of visit, guide them accordingly, and maintain a visitor register.
• Communication & Coordination
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• Demonstrate excellent interpersonal skills to interact with clients, staff, and visitors.
• Coordinate with various departments and teams regarding daily attendance and activities.
• Support interview drives, employee onboarding, and exit formalities, ensuring proper documentation.
• Administrative Support
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• Handle candidates’ interview formalities, including scheduling, coordination, and documentation.
• Manage employee joining and exit processes, ensuring compliance with HR protocols.
• Perform data updation in HR systems and maintain accurate records.
• Collect and compile daily attendance data for reporting and departmental coordination.
• Facility & Housekeeping Oversight
• Supervise office housekeeping staff and office assistants to maintain cleanliness and orderliness.
• Ensure upkeep of office premises and monitor housekeeping operations.
• Vendor & Resource Management
• Manage vendors for stationery, courier services, and other allied third-party service providers.
• Arrange refreshments/food for guests, visitors, and job aspirants as required.
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Desired Candidate Profile

• Graduate with 3–5 years of experience in front office, receptionist, or administrative roles.
• Mandatory prior experience in a corporate or head office environment, with proven ability to handle multi-department coordination and high-volume visitor interactions.
• Proven ability to maintain confidentiality of organizational, fiscal, and personnel-related information.
• Presentable personality with hands-on experience in computer operations.
• Strong communication skills (verbal and written) with fluency in Telugu, Hindi, and English.
• Excellent interpersonal and soft skills; ability to multitask effectively in front office and administrative operations.
• Female candidates may be given preference for this position.