Lead - Administrative Operations

Lead - Admin

Responsibilities

Administrative Operations:

Lead and oversee daily administrative operations to ensure seamless and efficient workflows, supporting the data center’s project activities.

Policy Implementation:

Develop and implement standardized administrative processes, ensuring consistency and efficiency across all projects.

Cross-Functional Collaboration:

Work closely with other teams to support the integration of new technologies, systems, and administrative solutions within the data center.

Inventory Management:

Monitor and manage the inventory of supplies and equipment, ensuring adequate availability for uninterrupted operations.

Compliance and Auditing:

Conduct regular assessments and audits to maintain compliance with industry standards, regulations, and internal protocols.

Security and Emergency Procedures:

Lead the implementation of security protocols and emergency response procedures, ensuring the safety and security of the data center.

Facility Maintenance Oversight:

Oversee facility maintenance, coordinating repairs and routine upkeep activities as needed to maintain operational integrity.

Vendor Management:

Serve as the primary point of contact for external vendors, negotiate contracts, and ensure adherence to service level agreements.

Budget Management:

Prepare, manage, and track the administrative budget, identifying cost-saving opportunities without compromising operational quality.

Perfomance Reporting :

Prepare regular reports on administrative performance, project updates, and key metrics, providing insights to senior management.

Digital mindset:

Champions a digital mindset within the organization to drive innovation and competitiveness. Keep up with digital and AI advancements to enhance business and maintain competitiveness.

Key Stakeholders - Internal:

Project Manager

Internal teams

Cross Functional Teams

Key Stakeholders - External:

OEMs, materials & service partners

Qualifications

Educational Qualification:

Bachelor's degree in any discipline

Work Experience:

6-10 of experience in managing the admin function for bigger construction project site & strong background in compliance management and project administration.